>> come to order.>> [inaudible] >> thank you very much. the john livingstone is still on vacation.scott hammond called me a little while ago and said that he had a sore throat.and he i said by all means, stay home. i don't want what you have.so he's not here today. all other members of the board arepresent. >> prior to getting to the hearing ofcitizens, i'd like to take two items out of order because of time schedules andconflicts and that sort of thing. and the first will be item 4.4 apresentation by adam green. if he's here?>> he is.
>> oh, then, there he is.adam, please, come up to the microphone. and lanessa patterson ...>> so adam, adam will be giving this presentation.>> okay. >> and we have been for less number ofyears. received the, a very generous grand fromthe orfalea foundation to set up these gardens at the elementary schools andbuild that into their curriculum on teaching nutrition and other subjects.so i thought it was important that the board be informed of what this project isbecause the orfalea foundation wants to renew this grant, and actually span thegrant with us.
but they wanna make sure that before theydo, they have the, you know, the support of the college and the board of trustees.so i've been very fully supportive of this project from the beginning, and i'd liketo, continue working with the oracle foundation.but they want, the board to just send, a letter of endorsement.and so, peter, dr. haslund and i felt that, you know, hecouldn't write the letter without your knowing more about the project, andfeeling comfortable with, providing a letter of support, for this project, ifthat's what you're comfortable with. so with that, i'll turn it over to adam.so first thanks for inviting me to speak
and hear a little bit more about schoolgardens and i am gonna do my best to kind of summarize this rather large project andanswer whatever questions you guys might have.there's basically slides just running up, there are images from the various gardensthat we have and some of the programs that we do just to give you a bit of a visualand, and take you to some of these places. but basically we started this projecttechnically i guess late 2008 really the beginning of 2009 with arthur foundationsand they have a larger program called the school food initiative.and their main mission is to change the food on the plate at the various schoolsthroughout the county starting with the
elementary schools possibly expanding outfrom there later on they don't they aren't quite sure yet.and as a component of that they wanted to add a garden aspect because the idea wasas if. children were in the garden, learningabout where their food comes from, growing the food themselves, they may be moreinclined than to adopt that food in the cafeteria or in their diets and therefore,change their eating habits. and a lot of these is, is based on theunfortunate knowledge that children are facing an epidemic of obesity and type twodiabetes and that's happening everywhere. santa barbara county is not immune to thiswe have a very high rate of this.
and so just basic human health concerns.when we take on the, the program and it was kind of an interesting way in which wegot it because they sent a request for proposals out to a variety oforganizations, we were not one of them. we however saw that request for proposals,grabbed it and applied anyway, and end up being like, enough to have won the gran.and we adopted a little bit of a broader scale mission on this, which was toconnect children with their food and their environment through gardens.so we wanted to bring in not only the food component but also the largerenvironmental component, which included of course science.one of the basic aspects of these gardens
is to integrate standard spaced curriculuminto the garden, so the children aren't just learning about how to grow food,they're learning basic math, basic english, basic science.one of the things we've found in this process, is in many ways, the garden mightbe one of their best, and, and fortunately at times, their only exposure to some ofthe science principals given how much of a focus there currently is on math andenglish for the standardized test. currently at what, let's say we startedoff with just a, a few full time staff members and quickly determined from that,that we needed a larger staff. we needed to adopt a different strategy.the budget has increased since our
inception.we now have nineteen garden educators as part of these schools.and a garden educator is somebody who actually works in the school with thegarden. about ten hours a week, working with theteachers and the principle in integrating the garden into the, the school cultureand into the curriculum. and these garden educators generally haveone or two schools. our schools now range from carpentariaâ€™sschool district, all the way to north county law and poke, guadalupe, ore cut wehave a total of 29 schools now by the end of this year that we will either haveinstalled a garden in or enhanced a
garden.that means we're reaching somewhere around 2500 elementary school children on aregular basis we're working with 60 plus elementary teachers in these 29 differentschools with nineteen garden educators. we have spcc students working as paidinterns. sever-, a couple of former spcc studentsare also garden educators. they, the garden educator position isactually a rather advanced position in that they're working with educators andteachers at the school. they're working with the children; they'reworking with curriculum, and so they really have to be, have expertise in awide range of areas.
we've been very lucky in our applicants,and we have ... >> quite a well educated group.>> [cough] >> that's, that's quite passionate about this, these issues.one of our garden educators, for example is also an adjunct faculty here.another one has a master's in environmental engineering.these are people that have very high qualifications.we are basically at this point and time now looking at probably two more years ofadding schools so that by the end of the addition of new schools we'll probably hitaround 40 schools. the orafaela we've gone through quite a,a, transition or evolution i guess is a
better word for it, with the orafaelafoundation and how to run this program and how to manage it.we've all been learning as we go. it's been an.an interesting sort of system in that, generally when you have a, a guarantor anda guarantee, a guarantor gives the money and asks you for a report maybe at the endof the year, they look that over they decide whether or not you've accomplishedyour goals, they decide whether or not to give you additional funds.what we have with the [inaudible] foundations has been a partnership.we interact with them regularly, weekly. we're working with their staff on aregular basis.
they know what we're doing on a regularbasis. we know what they're doing.and we have been developing the program together.so we do report to them as always, but they are always in the know of what we'redoing here, and we actually co-create the program with them.that's part of the reason why this program has been, i think, as successful as it is.and why it is we've been able to adjust the budget, adjust our strategy, as we'vecome, found better ways of doing things, or if we've come up against obstacles.this has, i think, made this program very strong.it's also made this relationship.
very strong.when we first started this program i think there were questions as to exactly whatthis program was and how it related to city college.in that there was so much going on off the campus.you know, we were running into challenges, like, you're purchasing stuff, and it'sgoing to some school in long-poke. we don't quite understand how that works.we have all of these people disbursed around the county.my hope is, is that the college, community and the community at large is seeing this.a little bit more holistically now in that this is a program that is reaching 2,500elementary school students this year, and
will continue to do so every year.and that these students may at some point and time become city college students.their parents may be city college students or former city college students andthey're all voters in this, in our community.and this type of program, i think is creating some amazing communityrelationships. the city college is being seen as youknow, the bringer of these great programs in to all these various districts on avery large scale on, and we're becoming more and more widely known for thesesuccesses. with that i guess i'll just ask for anyquestions.
yeah, most of this grant.the offer foundation runs it through our foundation.and our foundation's been part of, of, the partnership because they're helping uscoordinate the staff, hiring the staff, you know, through the foundation, and asthis project has evolved and it grows, become very complex, and.between the orafaela foundation, our foundation, you know, adam and his staff,the centre for sustainability, we've managed to not only sustain this projectbut grow it, in a healthy manner going forward.you know, no puns intended. but, so, i want to thank adam and hisstaff for just doing a phenomenal job.
but i see it as looking for moreopportunities for our students to have paid internships, to get hands-onexperience in gardens, but also learning to, be educators.you know, working with school-age children.and, so it's been a one way for everyone and again.what the ortho foundation, as i say, we've been with you for a long time.we just want to make sure that, before we go this next level, we kick it up to the,you know, amount of money they're putting in, that it has the board's support, youknow, for this. so peter, i'm not sure if you want to sayanything in terms of, we need to give some
sense of, support, you know, just ageneral consensus so peter can write a letter.on behalf of the board. well that won't be difficult for me, i,i'm, i'm very supportive of the program that provides education.>> it, it doesn't cost the college any money.it, it makes wonderful, it makes wonderful sense.i, my only question is, how do i enroll to become a student [inaudible]?[sound]. >> you have to be part of one of ourschools, so... >> right.>> depends on what district you're in.
>> okay.>> [inaudible], though. we've [inaudible] lot of [inaudible]schools. >> i saw a presentation by, by someone at,the girls inc., event, last week, and, and it was phenomenal.to see, to see those kids, to see what, what, what people feel when they growstuff. and they make the connection betweengrowing it and eating it. i think, i think we're making asubstantial contribution. >> and, and i think it expands, expandsbeyond that as well. i see it in the staff, i see it in thegarden educators, i see it in the student
interns.the amount of growth in those individuals and the professional development there.we have had student interns go through our program and completely change what theyare doing with their education, and taking that and really embodying it.so it's, i've really seen it as an educator, i've been able to see it as aneducational opportunity at many different levels.>> sure it's been really rewarding. >> anybody have a question for adam?and [inaudible] vanessa patterson is similarly to me ...>> that she wants to say a few words. >> i think, i think i'd let her.>> good.
you know what?vanessa, it's all yours. >> alright, well i just wanted to actuallyclarify, peter, a point that you just made that this program is funded via theorfalea foundation, and the foundation board is fully in support of this program.and as we've come to really recognize all the efforts that adam and his team havemade and jack in regards to this program, it's really phenomenal.>> thank you. >> thank you.>> okay, thank you both. we move on to item 6.2.>> peter, peter, you've got to get a general census.oh, go ahead marsha.
>> well, i was, i was asking if there werequestions, but i didn't hear anybody. >> well i was just gonna say i think itsounds wonderful that they are going to expand this program.we are fortunate to be working with the orafaela foundation and the program is anadam's team and working with our own foundation all of that coming together isjust very gratifying. i support the letter.>> okay. >> i'm, i'm wondering if you need a motionor if you'd like to have a motion to support all this.cuz i think it's, it's absolutely wonderful that we're doing this reachingout this way but it's also great for the
students who are teaching their ownstudents about the interns, and they've got a job and there are good jobs outthere in this kind of work, so. >> i think a motion is in order.>> the whole thing is. >> would you like to make one?>> okay, sure, i'd like to make a motion that we endorse a college involvement andcontinued support of this project. >> second?>> second. >> i should name the project.the school garden project. >> alright.>> i wasn't seconded, but obviously i'm, in favor of it.>> he's in favor of it.
>> i think, it's a great progress.>> okay. alright.to further discussion, hearing on, we go to a vote.all in favor, say aye. >> aye.>> aye. >> aye.>> those nay, are there abstentions? >> [laugh] >> thank you.>> it will be recorded as unanimous. >> thank you very much.>> [inaudible]. >> okay.now. >> we move on to item 6.2c and that has todo jack you want to introduce it and?
>> sure joe [sound] ...>> that was not much of an introduction. >> no it wasn't.>> [laugh]. >> i was [inaudible] back the ...>> the privilege of introducing you to joe and, go ahead joe.>> i'm gonna pass it back also. actually i'm just here to introduce juliehendricks to all of you. i, i'm sure most of you know her, and knowher fairly well. she's our directory of facilities andcampus development, and is responsible for, the, the construction projects and,and most of the urban maintenance that's going on, on this campus.so, she's gonna introduce, our guest.
>> okay, hi julie.>> mm-hmm. >> hi julie.>> so, >> who you're passing the buck to? >> i've got whole team behind me.>> okay, okay, good. [laugh].so thank you very much for this opportunity.>> i'm very pleased to be presenting these, this item for approval of the leastleased back project delivery method for the construction of the humanitiesmodernization project. like jack mentioned we'll be presenting ina team format. i'll do a little bit of foundation work.but, behind me is our construction
manager, lundgren construction management.and then i affectionately refer to craig price as our closer.>> [laugh] >> so, i know that lees leisvac has been discussed in several formats andin conversations within the college, as a potential construction delivery method.primarily in light of the less than overly successful delivery methods that we'vebeen dealing with on some other projects. we had.primarily evaluated this project or considered it for some of our otherupcoming projects. i think the campus center project is theone that we had all kind of focused on. but in our kick-off meeting with our newconstruction managers, and we were all
pleased to sit down and talk about generalcontractor pre-qualification, they presented this concept as a great way forus to go through the construction process for the humanities modernization.and so, after a little bit of prodding, we all kind of got on board and thought,well, sure, why not? this seems like a really greatopportunity. we did bring in craig and joe and myself,and ben, the architect, hasn't participated yet.but we have had, spent a lot of time really reviewing the pros and the cons ofthis delivery method. so i feel like we come to you, being,pretty well researched in, in going
through this type of a project.so, having said that, i am pleased to turn the microphone over to aaron haas, who iswith lundgren construction management, whom we're very excited to have on boardfor the project. thank you very much as julie said myname's aaron hoss i'm the vice president of operations with [inaudible] management.when we first sat down and started listening to some of the concerns that[inaudible] the team had about some of the past projects and how we wanted to moveforward and make sure we created a, a, a very successful team.i couldn't help but try to explain some of the successes that we had we've had in ourcompany with the lease, lease back process
on other projects.we've used this with personally with our company with la unified school district.>> not that they're an example of how anybody should be.>> [laugh]. >> managing projects but, oh i'm on tv.>> [laugh]. >> [laugh] with the burbank schooldistrict, with the heart school district. william s.hart school district. and we found that the team environmentsthat get created by selecting a contractor, through this process, havebeen very successful so far. so, as we had heard about some of theissues, we started describing this.
and i'll take about.seven to ten minutes to go through this whole, lecture.this has, been edited down from about a 40 page, presentation.so, i will move through it very quickly. and at the end, if anybody has anyquestions, please feel free to. we can open it up for that.[sound], [sound] ... >> it's the other button?[sound] ... >> mm-hm.>> it sounds good. >> yeah.there we go. alright, so what is the lease leasebackprocess?
it's authorized by the californiaeducation code for the community colleges, in education code 81330.for the k through twelve, schools, it's 17406.it is very similar to any other construction delivery method in which,you're allowed to develop and construct new buildings, remodel existing buildings.construct onsite or offsite utilities for the district.the. the in this, the way that this, this alloccurs is the district takes a piece of property or a building and then theycreate a set of lease documents, which i'll go over in a second.and they execute a lease, similar to
buying a car.you are leasing the building to a contractor, the humanities builder in thiscase, for $one per year. and in return, the contractor will bemaking payments back to the district. or excuse me, the district will be makingpayments to the contractor. and, on a monthly progress payment typebasis similar to regular construction. and at the end of the lease, the districtwill own the, the property again. the contracts are cancelled and nullified,and the district will own the property. there is no difference in how you gothrough d-s-a. the plans are approved by d-s-a.and, all of the input that you would
typically have.this is not a design build process. it, it's still fully managed on the designside, by the, by the district. the legal authority that i mentionedearlier. i just want to show as part of thereference here. these are, 81 330 is a community college.i won't go through and read this. i pretty much just described it.but these are the two codes in the education section that allow this tohappen. couple of the legal considerations, thesab has approved this, although i list opsc up here.they are also comfortable with this.
i realize the chancellor's office con,controls community college districts. but in 2004, assembly bill 1486 wasvetoed, which has made this, a fully acceptable process.at the end of the [sound] my presentation i have a bunch of community colleges andother k-12's that have used this process. prevailing wage is still required becausethis is public money. and if necessary the district can performa validation act, which craig will go through and discuss in more detail in afew minutes. the benefits and drawbacks, this is reallythe meat of, of, of all of this. what makes this process a lot better?you get to, instead of going out and doing
a hard bid process, where you have toaccept the low bid, no matter whether you like them or not, and you've had problemswith them in the past, which is the way that, design bid build system currently isestablished. with lease-, leaseback, you get to have abest value selection of a contractor. you can either go out for an rfp or youcan have a more informal interview and make your selection of the contractors ineither process, there is no. law about any hard bidding of this, wherethe hard bidding comes in to ensure that you have good numbers from the contractoris that they have to provide an open book relationship.with all the sub contractors so you get to
see every single bid that comes in.evaluate him. and, as, you know, in our profession, evenif you get a good contractor, you can get one or two bad contractors on a pro-,subcontractors on a project which end up making a project very difficult foreverybody. so by being able to be a participant as.the district in reviewing all these contractors, you can say we have a, wedon't want that electrical contractor on this project, even though he may be lowbid. we're going to spend another $20,000 orsomething or we could negotiate with the other contractors to bring them in lineand make sure that we have the best
possible value.you're allowed to negotiate in this process.it allows us a construction managers to do what we do best and sit and negotiationand make sure that everybody's got apples for apples.we, we do that on a hard bid process by writing very detailed scopes of work.but we never have the opportunity to negotiate up front when you're in a hardbid situation, because of the laws of, they called it unfair advantage.so, in this case, we are allowed to do what the private sector does.when you, you know, are looking for a contractor, you're looking for who you'regoing to work with the best, the price
that they're going to give you, theschedule that they can provide for you. so you're picking a team that is going towork in a more collaborative environment. when you, when you pull these contractorstogether, and if you have an issue with one of the subcontractor trades and you'renot happy with where the numbers come in, you can tell them to go re-bid theearthwork package. we did that, for example, on a project inbakersfield two months ago where the contractors came in.it seemed to be there was a misunderstanding in the plans on wherethey were gonna import soil from. there also was only two contractors thatwere willing to bid from the local
community.we've said these numbers based on our estimates seem extremely high.so we encouraged the district to rebid it. they did.and we were able to save the district about $1.3 million just on an earthworkpackage, because we didn't like the way it was all coming together.so by and we brought in some outside firms.from outside of the valley and outside of the of this san joaquin valley and theywere able to be very competitive. so we found it to work very well.you still have the ability to pre-qualify contractors by interviewing thempersonally.
really you know getting to see who are theindividuals who will be placed on a project.you can, the example i like, i like to use is you know the previous company i workedfor... we had hired bechtel as the company todesign a big project for us. and even though it was, it was bechtel,the people they put on our project in, in, in their terms, this was not a verysignificant project. and we felt we had b and c players.we ended up getting rid of them, even though they had this big name.so. i, i, feel it's important, and theindustry has found by using this process,
that if you can interview, and you see thepeople, that their gonna be put on the job, that helps guarantee the success ofthe project. [inaudible] cuz, when it comes to managingconstruction, it's all about the people that you have on a job.not just the low numbers, and, pedigree that a company may have.one of the big advantages that we see to this and craig and i were talking abouthow to manage this is if we have a. short preconstruction agreement with thecompany while we're negotiating all the terms of the agreement you can have themdo preconstruction services, review the drawings.tell us if their, you know, we're going to
be reviewing them as lundgren managementthere has already been a firm that has reviewed them as well.that julie has hired, but between that previous firm, the architect, ourselvesand the contractor. we expect to eliminate any significantchange orders. and having them review this and tell us intheir own words that they've reviewed it and don't see any change orders, we canwrite a contract that has a lot more teeth into it, that we don't expect to see anyfrivolous change orders. that's one of the things that we're veryconcerned of, especially in today's market.contractors are bidding jobs very
aggressively at very low percentages justto get the project, very low fees just to get a project.and then once they get that project, they. they just start looking for change ordersand try to make up their fees that way. and.this would prevent that from happening. and as i mentioned earlier, we would have,we would have an open book relationship that they have to show us all of theirsub-contractor bids and billings on a monthly basis so that we verify that allof their costs are, are true and legitimate.through this, you know, approach it helps a lot of legal problems.and it creates a very positive
relationship, and gets rid of thatadversarial situation that often happens, and is such a black eye in our industry.it's really i, i, i'm very pleased that this process is available so we caneliminate that. the only drawback that we have seen withthis process is that it is still fairly new in the community college districts.k through 12s have been using this for quite a while.there's about half a dozen firms, excuse me, community college districts that haveused this. and the ones that we have spoken to havebeen very pleased with the process. it just hasn't been going on for.twenty years or something like that.
how does this operate what type ofcontracts are required in addition to a standard construction agreement you have,which is fairly typical, you have a site lease agreement, a facility lease backagreement. and then the general conditions.and this is all something that craig's firm would put together for us.when it comes to cost, the guaranteed maximum price, i'll just read this, cuzit's important that it's, it's very clear, is the sum of the cost of the work and thegeneral contractor's fees, that it promises not to exceed.maximum is subject to additions and deductions that are due to changes in thescope of work.
the gmp covers all costs except for errorsin omissions, unforeseen conditions and owner requested changes.and because i'm a very visual person i think it's described well like this, it'sbasically the gmp all the cost, the only thing that it doesn't include are errorsin omissions, unforeseen conditions including force major, weather, thosetypes of things, or additions and changes that the district may have request.so when we go out to bid and the construction process.the advertisement their, you an either go out and advertise or have an informalbidding process. its, there is no standard way of doing it.one of the thoughts that julie and i have
discuss is the opportunity to hire localcontractors and encourage local contractors to be used.with the bond money that has been establish for this modernization projectyou can pre-select the contractors, it can either be a single contractor or a groupof contractors to negotiate with. we would still be developing our scopes ofwork as we typically would that identify all of their responsibilities.and then when the numbers come back in, we would evaluate and be able to look andmake sure that they've covered everything, and reviewed and compare it against ourscope of work. plus listen to anything that they have tosay about inconsistencies they may have
heard.even though we've had this pre-construction phase, there's alwaysstill things that come up from subcontractors when you go out to bidwhere they may see a better way of doing things, or improve a system that we couldthen take advantage of. because you're allowed to have these typesof discussions. then once you've evaluated the bids, madea decision, you would select the, the most qualified contractor.you, as i mentioned earlier, you could rebid certain scopes of work if you wantedto. and there's still the opportunity tonegotiate a price, and if they're too high
you can say, you know, try and get it downsome more and, and, and still work with them on that.the construction process is pretty much the same.you have the same relationship between the contractor, the architect and the, thecommunity college district. the contractor is paid through thefacility lease payments, which equal the gmp and then as i mentioned earlier, theproject is, is cancelled and the, the terms of the lease are cancelled at theend of the project and the property is reverted back to the santa barbara citycollege. you know, just a few thoughts on, onmitigating the risk on the, on this type
of work.you're guaranteed, you're guaranteed maximum price is established before yousign a contract and before construction starts.so similar to a hard bid process, you've gone through and you will know what thecosts are before any work begins. and that's all built into the contractyou, because you had time to sit down, and, and negotiate with the contractors,part of the request during our proposal is that they give us a schedule that's moredetailed than the one that we will have. and that we want them to buy into thewhole duration of the project. and, you know, part of my our company'sopportunity will be to look and see if
there's faster ways that we can do things.and if they have suggestions, just try and get the building open quicker withoutcosting any more money. you still have payment per formant bondscontractor insurance and if, if required in any cases subcontractor bonds.so pulling closure to all of this. this summarizes pretty much the leaseleaseback versus the typical design build, design bid build lump sum way of doingbusiness. in both situations, you could receivecompetitive pricing. you can have performance, paymentperformance bonds in both forms of contracting.what the lesback process allows you to do
that you can't do in the lump sumenvironment is to rebid individual trades. you pre-qualify all of yoursub-contractors. and you don't and you can if you find thatsomebody has bid on a job, you can disqualify them without any headache orhassle. you still have the same amount of fieldcontrol that you would have with both processes.commissioning and warranty is still the same.you have a price guarantee. however, with a, a lump sum agreement,it's pretty much the floor. it's where contractors start their, theirpricing from, and then they try to always
add on more change orders.i like to say that it's more the ceiling. there still could be change orders.it's, there's, it's not a euphoria of contracting.there's no promise to that but it's a better way of doing that but you arestarting at the higher end of where your cost would ever be.i'm not saying the cost will be higher but it's your, your maximum amount.and in both cases, a contractor would pay for any scope caps.so if things weren't covered, it doesn't become the district's responsibility.and the, the, one of the big benefits is, you bring a contractor in while you'restill in the design phase.
and before the, the bids have actuallybeen officialized and locked into a contract to get their design involvement,like i mentioned earlier. so, here's a list of districts.this is just a short list. yuba community college, saddlebackcommunity college, imperial community college, and west valley and los rios aredistricts that have all used this successfully.our company has found it to be a big success.the people that we've talked to in these community college districts have, found itto be successful. santa barbara, elementary school districtis using this right now, for the last
couple of years, and they've been verypleased with it as well. >> so probably with that we can maybe moveover to craig to fill in any legal blanks and, or if you want to open it up for acouple questions. whatever works best.>> okay. please, okay.>> i can ask you a quick question. this, we went over this in the facilitiescommittee meeting, but this presentation looks a little different than what wethought. >> not really.>> okay i. >> just a little bit are we going to get acopy of that?
>> yeah, i'll, i'll send julie a copy andshe can forward it on to you. i just made a few.>> just a few changes but it would be nice to have the one that you just showed.>> i agree [laugh] ... >> okay, great.>> so i guess you're going to close the deal huh?[laugh]. >> the closer.>> the closer i guess i didn't realize you had that reputation.>> [laugh]. so i, i think the fundamental questionthat i would have if i were on the board would be, well why is this a better way togo than competitive bidding.
competitive bidding is all about gettingthe lowest possible price, or at least that's the theory, but as you all know,competitive bidding, all to frequently over the years has resulted in contractorscoming in and in order to get the job. basically, underbidding the job inanticipation of being able to make up for it in other ways.and obviously that's become a wide spread problem including here in santa barbara.lease, lease back is nothing new for school districts.it actually is something that goes back to 1957 when the legislature first approvedit. it was.essentially rubber-stamped to be able to
do this kind of a process in an opinion ofthe california attorney general in 1973, and gradually, k12 districts began to useit more and more. and it was about in 2004, as aaron pointedout, that the california state bond oversight agencies, the sab and the opscdepartment of finance approved it. t o the point where now it is not onlyused, but it is viewed by most groups, i believe as the preferable way to gobecause of the savings that result. so the question is, well how are theresavings? what is used is the estimate that isprepared for a particular job. the architect's estimate, or outsideprofessional estimator's estimate or both.
that's a baseline that the agency uses inworking with the contractor who is ultimately selected, in settling upon anegotiated gmp, gross maximum price. the best example i can give you is.less than a year ago the santa barbara school district awarded a lease, leaseback set of contract documents to a local contractor - $7,500,000 project to build abunch of new classrooms to replace the portables at san marcos high school.and the district's estimator came in with a price that was actually..about two percent under, what the contractor came back with and what wasnegotiated and. i think that's a very clear example of thekind of benefits because the long history
of how estimates come in that are preparedby architects or outside estimators don't have that kind of relationship to what theultimate contract price is. i think this is not an unusualhappenstance, it occurs all the time, so. the ag approved it.k12. uses it widely throughout the state.a lot of school construction firms. don't want to go in any other educationallaw firms don't want to go in any other direction because it has such proven valueto districts. the first agreement that aaron talkedabout, the pre-construction services agreement, is really designed, in additionto serving as a basis for negotiating with
the gmp, that the actual price is gonnabe. they have the contractor go through theplans and the specifications, and essentially eliminate.almost eliminate the district's liability for glitches that come up later.in terms of inconsistencies between the plans and the specs, constructabilityissues. now the contractors not going to be on thehook if something is discovered out in the field that no one anticipated.or if the architect you know, forgot to put in havc in the building.but, in terms of the usual things that result in added expenses that gets takenoff the table through this kind of an
agreement.in addition there is an allowance that's built into the ultimate contract that'sentered into for a percentage, a locked in percentage which could be three%, five%,all the way up to ten%. the maximum amount that's gonna be allowedfor change orders so that. you're not only saving money, hopefully,but for your budgetary purposes, you have a much more solid.understanding of what this project is actually going to cost without.any expectation that they're gonna be tremendous disappointments a couple yearsdown the road. so, as i said, k-12 has been using it foryears, santa barbara started using it for
the i-links, engineering academy at dospueblos. that was the first one that they've done,and it met with such favor that, all of their secondary projects are now lease,leased back, and the elementary, the former elementary district, part of theunified district is starting in on their first run with the small project incleveland. community colleges are ever so differentfrom the legal perspective. the statutes that aaron put up therespecify for the k12 that it can all be done without advertising for bids.that was cleanup legislation that passed in, i think it was 1986.and when the, legislators cleaned it up,
they only cleaned half the windshield.they cleaned the k12 part of the windshield, and they didn't do the samething for community colleges. and it was quite clearly an oversight.the community college statute. was not similarly amended in order to addthat important language. however.when the legislature made those changes they stated that it was not to create newlaw or to change the law but it was to make.minor corrections that had to intent to alter the current state of the law,because the current state of the law goes back to the original enactment, 1957 and.that language, except for changing
district to community college, has carriedforward all the way through to the point where you find it in the 88000 sectionwhich you now have. so.the feeling is that itâ€™s quite safe what's the risk?some contractor could come and could potentially challenge it and say wait aminute you're not following traditional bidding process.that hasn't happened in any court action that's ever been reported for k12 letalone the handful of community colleges that are using this.could it? yes, anything's possible because anythingis possible.
some districts have used what are calledvalidation actions. you may know that, commonly, after youpass a bond, you would have your attorneys go into court.and have the court rubber stamp all the procedures that were followed so that noone can ever raise a question later about the validity of the bond.and the reason for doing that is because you get a, a tiny percentage greater.when you sell those bonds on the market, because the underwriters really like tosee that. well, similarly, although you don't get areturn in doing it here, you can file a validation action in a superior court onceyou have a contractor selected, and.
go through a publication by notice in thenewspaper procedure. and have the court put it's rubber stampon it. i think without keep referring back,keeping referring back to santa barbara school district, it's useful in this caseto point out, though, that, just a month or two months ago, a validation action wascompleted. when they did their first one for dospueblos, they didn't have time cuz they wanted to stick to their schedule and notget behind. so they didn't do one.but they said one of these projects, we will.so there was one that was filed that we
worked on with another law firm.i took three months, there was no opposition and judgment was just enteredlast month. so it's possible to do a validationaction. it does have a time impact.it has a cost impact. it's maybe under $10,000, but that'sstill. under $10,000.it adds ever so slight of a safety element or.avoiding any risk whatsoever element i think that y, y, you know.none of us in, in the team, the staff or erin or myself can ever say that anythingis foolproof or risk free.
>> but it's extremely low risk.especially since, with santa barbara having the same geographic area as you doexcept for the carpentry area, dr. haslund.you're the only one that's outside of it down there.>> story, story of my life. >> it, it, it didn't ring a bell.i've, i've actually looked, a couple days ago on westlaw, and you can just see awhole line of these validation actions that different people have brought overthe years. and there's never been a challenge to itanywhere. so if you decide that you wanna go forwardwith this methodology you have that option
for additional insurance.it's gonna have an impact on the project schedule and it's gonna cost some money tobe able to get there. but the field has recently been tested,right here in santa barbara, and i think that that's an important factor.other than that, i have also spoken, because i haven't been involved in anycommunity college lease, leaseback. i talked to the people up at uva who areabout to go up for one. and i also talked to their counsel in thelast couple of days to talk about it who's also been involved in, in another one in,in another one, up in sacramento for a community college.and nobody that's involved sees any
problems that are any different for acommunity college compared to k twelve, except for one.one, which you don't have to worry about. but i certainly wanna let you know.and that is that the again, the chancellor's office has not approved theuse of this methodology when state bond monies are involved, which is not the casehere. and i know that there are people aroundthe state that are saying, well, wait a minute.you work through the department of finance, and department of finance hasokayed it for k12. you need to do the same thing.and so i think, undoubtedly, it's only a
question of time.but there is that factor. so those are my comments.i'm pleased to try and answer any questions that any of you may have.are there questions? let me try just to clarify in my own head.>> the, the term itself, lease, leaseback implies that we lease the building to acontractor, and that seems to transfer control, is that right?control of whatever happens inside that building.>> it's just like this, because we would enter into what's called a site lease.and we would lease the site to the building, to the contractor, and thenthere would be at the same time a sublease
that would be executed which would leasethe premises under a sublease back to us. it's, it's illegal.>> i don't want to say machination. what's another word?>> blue smoke and mirrors. >> and so, the district would get it backon a sub-lease, and under the sub-lease the district would then make payments toits lessor, the contractor. and those payments are tied in to theconstruction agreement. so if you have a million dollar.gmp on a project that's gonna last a year, then the district roughly would pay atwelfth of that every month to the contractor as a payment on the sublease.we have all the same construction
documents, but it's structured this waybecause it's really patterned after lease leaseback arrangements that derived a verylong time ago, for personal property. in other words, not real estate.and then in the 1950s, it began to be used this way.and gradually, it's come to be an accepted methodology for, doing facilityconstruction work for public agencies. not just school districts.>> okay. >> so mr.price did say, he was just generalizing about 1/12th each month, but it's done ona percentage of completion basis for the construction, is what my understanding is.>> well, if it's a ten-month project and
it's a million dollars, which wouldnormally be $100,000 a month, then, 90 percent of the value, i mean, it can bestructured in different ways. 90 percent of the value of the work thatwas done the prior month would be paid each month as rent.something like that. >> because you have a ten percent holdback. >> mr.hoss. >> [inaudible].typically. you could structure it, that, that is oneway to do it. another way to do it that is also done isbased on percent complete of a project.
so, as the, if the project, you know, likewhen it early starts out, you just do a little mobilization maybe for the firstmonth then a little demolition. then as you start, and you only have oneor two contractors involved, that million-dollar contract may be a $50,000payment the first month. and as you get in the hot and heavyportion of the project where you have twenty trades all working on the project,you could be at a $200,000 payment. >> during the middle of the process.>> and this would be worked out ahead of time.yes. it would be.it would be worked out in the same context
that we would establish a schedule.we would expect them to be complete through each phase in each month of theproject during a certain course of the time.we would have a projected cash flow. however, if they did not meet thoseobjectives by a certain time in the schedule, we wouldn't be forced to paythem what was agreed to upfront. we would still make sure that they're onlypaid for the actual percent in place in the field.>> maury? >> i have a little confusion with it.you are giving a guaranteed maximum price from the contractor, but yet once hestarts you say you start dealing with him
and the subs.so to give you a guaranteed maximum price, hasn't he run most of the subs already toget to that price? so there's no surprises i guess if he'sgiving you a guaranteed maximum price. so my question is after you get yourguaranteed maximum price and he's assuming.>> with his work that a certain sub is used, and we'll say that sub gave him aprice for whatever the work is. >> right.>> of a half a million dollars, and then you negotiate with him and maybe getanother sub that you both feel can do equally as good a job for 400,000, whogets the benefit of that savings, and
likewise, after you negotiate with anothersub, if it's 100,000 higher, does the price go up 100,000?>> hopefully the latter doesn't happen. >> yeah, i just wondered.>> the, the intent would, the way the process would work is all thosenegotiations occur before you establish the gmp.>> right. >> so, you, you want to make sure that,that contractor has gone out and spoke to at least three to five sub-contractors andthat we are satisfied that they have. >> gotten and have received competitivepricing that is in line with the estimate that we're matching their cost against,and if we're not satisfied with that cost,
then we would have him go rebid it and wemay. >> [cough].>> suggest there's a, there's a company that.deals with a lot of subcontractors. and if we think that maybe there's somereason that there's, the numbers aren't fair, we may suggest to add several morecontractors, or we may do that up front anyways, to, to bring in good contractorsthat would, do a good job on the project. so we would make sure that all thosenegotiations happen prior to a guaranteed maximum price being established, than.if there are changes that occur during the course of the project.>> that our contractor generated.
i guess ...>> contractor. >> the cont-, yeah the contractor has toeat that. >> the answer to the first part of yourquestion is the district gets the benefit of that.because you're. working with the contractor over amulti-week process to establish a gmp. the books are opened up.they're showing you their bids. and you're gonna make sure, your team isgonna make sure that they're the lowest qualified subcontractor bids.and if the district, for some reason, says, oh, we don't wanna use x, we need touse y instead, and it costs $25,000 more.
well then that's gonna be a districtexpense. >> so, so you're working with thecontractor long before you have signed the deal with them at a guaranteed maximumprice, is that right? >> that's right.under the. >> okay.>> under the. >> so you're just working together beforeyou agree to anything. >> mm-hm.>> contractually. >> so here's.>> precisely how it. >> [cough].>> most commonly works and what my
experience is, you do a pr-constructionservices agreement, i can tell you that for [inaudible].was like $19,000. the contractor does his ownconstructability review. checks everything, makes suggestions if hesees any problems and at the end of that once an agreement is signed to do theproject. there cannot be any later claims, as i wassaying about there being inconsistencies. during this pre-construction servicesagreement, the duration of [inaudible] islands was only three months.and i think we can shorten it if you want to do it that way.most of the work, that is done, is to have
the contractor team working with theconstruction, construction management firm, with aaron and his team and thedistrict staff. to go through, and to develop a scheduleand to do all the work, that's gonna go toward developing a negotiated gmp.so the district would be looking at its own estimate for what the cost is gonnabe. it's gonna be looking at the bids from thesub-contractors that are coming in. would be looking at the contractor'sproposed overhead. his own fee for the work that he's gonnado and that all gets negotiated. but the contractor doesn't have anyguarantee that he's gonna wind up getting
the job until such time at the end of thepre-construction phase. the district says okay.we agree to the gmp and we agree to these other terms and conditions.and at that point then everyone would come back to you and have you execute these.side agreement, facility agreement, and the attached.pretty standard form construction [inaudible] the area is the same.so would you normally be working with one contractor at a time, or several?>> could go either way. >> okay.>> but. >> normally how is it done.again, it, it, it sort of depends i think
if you have.good qualified contractors, in santa barbara.that are local and, and we'll, i think in a smaller community like this it'simportant to pull, the, pull the resources as much as you can locally.i think it's good to, keep the contractors, as long as they're remainingfair and giving good prices, keep them employed.if it's in a bigger city, we have lots and lots of people to pull from and it's very,competitive and, i think it's, it's probably better to do a more standard.rfp process. i, i think that it's gonna be up to thestaff to make a recommendation to you down
the road, should you go in this directionbut there is a lot to be sad for let's say the local experience.and ... >> and being able to establish arelationship with. >> mm-hm.>>, two or three contractors over a variety of projects that you feelcomfortable with and are confidently going forward with that suppose to, staring overwith somebody new each time. so if there is someone that is in thelocal tri counties. who, has been very successful in workingwith other local agencies. that's sort of an obvious place to start,and some discussion of that.
>> it will obviously, that's the advantageof this silver the. >> the bidding procedure because you canpick one or two or three contractors you like.>> [cough]. >> but and, and what i was saying is ifyou have let's say three preferred local contractors.and you did this, would you. >> limited to just one, or would you wantthe three preferred, to get involved initially?>> that's, that's optional. i'm not sure that any way is necessarilypreferable to any other. with our local contractors who are known,i think, to be qualified, and, and.
[inaudible] exceptional.different firms have different reputations or capacities for doing different sizeprojects. so i think that we might, for example,look at a, at a, a firm that is known to have the capacity to do a, a relativelylarge project such as the one that you have coming up.with the thought that, maybe you'd give the next project if its only going to be aquarter of the size to another contractor. so for example, when it comes toarchitects, very commonly an educational institution would have.three or four architects that are selected and they sort of spread the businessaround depending on their talents,
depending on a number of things.so that's one way to do it. i, i think potentially you could start outand, and after some informal discussions with two or three contractors, informallysettle on who you might like to open discussions with for this first project,and then go forward on that basis. thank you.motion? i was just gonna suggest obviously you'rebringing this to us because it is an alternative procedure that is beingproposed. as a way to avoid some of the problemsthat developed with our drama/music project.where were, were, started in'08, i
believe.and we went through the process of having to pick someone based on the lowest bid,and experiencing a great many change orders, leading to, at the end, aboutdouble the original anticipated price. could you just briefly summarize the keyelements that seem to you to make this a better option.certainly ones that jumped out to me were the ability to work with people that youfeel are the most qualified and trustworthy to, to pick those people forother than low price only. >> considerations and the open books, thejoint incentive to come to a price before you enter the contract, those things jumpup to me but you may have other thoughts
as well.>> well, aaron gives his thoughts cuz he does this stuff all over but one thoughtthat, that i haven't mentioned but that is obvious, on one hand.you get to select the contractor with whom you're gonna work.on the other hand, if you do competitive bidding, it is relatively rare that youcan unpick a contractor who comes in with a low bid.because the way the statutes are written and the process works, it's difficult todisqualify a contractor. so you, to a very great extent, are[cough] you're at risk whenever you go out.so i think that's a big factor.
i think that by not just having a, a solidfoundational relationship with the contractor, but by going through thispreconstruction services process, you are, by definition, in your contract documents,eliminating a very large percentage of the type of contract extras that you wouldotherwise expect to see in a competitively bid contract, because the contractor.buys into your design document package. so that stuff goes away.and i think that even when it comes to change orders in, invariably there aregonna be change orders, by putting in a percentage allowance you're really puttinga, you're really giving yourself a significant savings.once again there's no guarantee because.
surprises always happen when you're doinga modernization project and not a new building.there's a greater potential obviously for surprises.but by and large. the contingency for change orders.the elimination of. additional charges for al-, allegationsthat there are inconsistent or inadequate provisions in the design documents.the coordination with the design team, and the construction manager.not, not having to be, at risk, because you can't disqualify a low bid contractorthat you don't trust. and being able to select someone that hasan excellent track record, are the key
factors that come to my mind for why thisis a good delivery method. >> marty and i'd like to draw this.>> right. >> discussion to a close.>> yeah. we saw this at the facilities committee,and i, i appreciated the presentation there and i was kinda a little bit leery.i was thinking, oh this is the way to get around something and, and it didn't soundquite right to me because [inaudible], we shouldn't be trying to get around things.but when i looked it up, all you have to do is google it lease dash lease stack and... >> it's pretty solidly in literature, thatthis is use for schools and i think we
have a great opportunity here with thehumanities building and that starting this summer i believe we're doing you know,move out and all that. great opportunity for us to try this andsee how it works. i'm not sure.>> i think so. >>, i think it's got to work better thanthe drama music bill and that's just my. >> mm-hmm.>> that's just my two cents right here. >> well, [inaudible], [inaudible] irecommend [inaudible] that we, city board will be willing to approve going forwardwith this. >> that's [inaudible].>> this is [inaudible], [inaudible].
>> would you like a motion to authorize?>> yeah. that's why i was going to make a motion toauthorize using this [inaudible], [inaudible], [inaudible] project deliverymethod, for the construction of the humanities building.i think it's, [inaudible]. >> this is not part of it but i like theidea of working with the contractor, and having the contractor actually workingwith the designer. i talked to the contractors association,they love the idea of being in there when they draw that line, and itâ€™s supposed tobe all glass. how are we going to make it, you know?that is what architects do they draw these
funny, squiggly little lines, and then thecontractors are supposed to build them. so i, i like all that.>> motion is to authorize. is there are second?morrie seconds. is there a discussion of the motion onfloor. >> hearing then we go to a vote all infavor say aye. >> opposed nay.>> abstentions? >> i abstain.>> one abstention. >> okay, thank you very much.>> thank you. >> i think we move back to the verybeginning of our agenda.
i think i'm supposed to say welcome.>> [laugh] [sound]. >> but we go to a hearing of citizens, andthe first speaker is candy lauria. candy?>> switch them? >> can we switch them?>> huh. >> if candy has no objection.>> [inaudible]. >> okay.[cough] so vanessa, are you first, and then page?[sound] oops. hi.in the interest of time, page and i are going to work collaboratively in ourpublic comment today.
but, i wanted to say thank you.as the executive director of your foundation for santa barbara city college,it is really an honor to. you know, tell you about how our annual2012 campaign for student success is going.so far in the first week, we've raised $108,000 before the match.and i know, for a fact we've raised more today.but i'm not prepared to give you a total as of this moment.but as you know, this is a community driven, volunteer driven campaign.and it involves several different aspects, but just for you know, for easy reference,we have a phone aspect of the campaign, a
computer reference of the campaign, andthen we're asking people, and i would love to extend this ask to you, to work with meto make some major asks during this campaign to generate support for ourstudents, and our college. i have a few, flyers, to give you.the most important is a list of all of our call sessions, and times that ourvolunteers will be gathering. it's incredibly motivating for them if,you are able to attend any of those, to have you present.but i also wanted to let you know two offers that the foundation is making.the first is, we're offering a year of free tuition to, the student who raisesthe most funds during this campaign.
and last night, we had a gathering of veryenthusiastic students. and, we have.have had students raise $1500 and more so far in this campaign, so i just wanted toshare that. and we're also offering $2500 to thefaculty member who raises the most funds, $1000 for the second.a prize and $500 for third price to use however they want in any of theirprograms. so, we're trying to really reach out andembrace the whole community of santa barbara city college and our, generalcommunity of santa barbara. i wanted to direct your attention to ourfriends asking friends.
we are the only community collegefoundation to use this type of technology and we are excited.already we've had 59 people sign up to create their own teams and they'reactively raising funds right now. i'd wonder if you would join me in settingup your own team. so paige, with that, if you turn towww.sbcc.edu, you'll notice that there is a button that says 2012 campaign forstudent success. donate today.when you click on that. you are automatically directed to thefoundation website. once again you can click, i mean, you canstart at the foundation website, but, we
wanted to make sure it was verycomprehensive. so if you click on that button, but beforeyou do, underneath that, if you wish, you would, can, click and watch a videotutorial on everything we're gonna talk about.takes about three minutes. while we're waiting as the total donationsfor this campaign continue to go up, i wanted to share, we do have an anonymousdonor who's generously stepped forward with a matching grant of $250,000.so we are really lucky to have her and this generous donor so but if you click onthe friends asking friends button, that little computer icon on our website, youare automatically directed to this page.
and just, would like to share.we have, a fabulous board member, claudia lapin, who produced this commercial.and in, we'd like to just show this to you.you'll be seeing this, cox donated $40,000 in airtime.>> eighteen people employed. juvali was a hard working student at hbccbefore opening his restaurant on a shoestring.now let's three times together one more success and that benefits everyone.give a kid a chance at hbcc and help our whole local economy.when students succeed, economic growth and opportunity follow.give generously to the campaign for
student success.>> great. so i just wanted to acknowledge claudialipen on our board for producing that commercial.really quickly, it is very clear what we want you to do [laugh] at this page weeither want you to sign up log in or donate now lets take you to pages pagejust to show an example of what one looks like.>> within minutes, you can create your own page and e-mail and contact any friends orfamily. and it also can link on facebook.and i want to acknowledge peter hasland, because i don't know if you know this,peter, but when you posted it on facebook,
one of your friends saw and made adonation after that, completely unsolicited by the foundation in responseto one of your posts. >> [inaudible] >> so thank you very page.page, if you click, click, ye-. >> [inaudible] we all have, we're all partof a larger team, for the foundation. [inaudible] great.and you can see some happy students that were making the calls last night in thatpicture but you can tailor your page to highlight what you love most about santabarbara city college. and, within minutes you can send emails.so if you go up to the bar right at the top of the screen, you can post onfacebook.
you can email.and it's, it's very, very easy for people to make a donation.i just wanted to show one more page very quickly.can we, you feel, from the eli luria library is creating the luria libraryteam. and he actually uploaded his own videoonto his page to highlight what he's passionate about and this is a very funway for students to be and program leaders and faculty and you to highlight personaltouches onto your page. finally, i am inviting you to join me onthe campaign for success for the sbcc foundation.our effort this year is to support the
learning library by replacing our eighteennetbooks that are used by students in the classroom and here in the library.and we would like to replace those with ipads.so any dollar amount that you give through this [inaudible] will benefit the librarydirectly and we appreciate your support. and with that i just wanted to say thankyou. and please call me personally, i'd like totalk to and answer any questions you may have about this year's campaign.and we only have five more weeks to raise $750,000.so all your help is needed. go for this.thank you.
just to be clear ...>> is it okay for board members to contribute to this, uh...>> absolutely, absolutely. we, we are here.i will, i will be in my office, so you can even come back after your meeting.>> so glad to hear that. okay.>> yes? >> yeah i just wanted to mention too, i, iset up my webpage and, and, and it was so easy at the launch of the campaign and ifany other board members want to either join my team or ask for my help and we'llsit down and have coffee and i'll set you up with your page.that would be great.
and i don't know the competitive part ofme really comes out on this stuff and. >> [laugh] >> and i've been toying with mygoal wanting to raise it so. >> oh that's wonderful.well thank you so much lisa too. on that.thank you. >> okay.candy [inaudible] well, there's hardly anything more to say, because vanessa,with all her enthusiasm, has said it all. but i want, my part today, is to make asegue to exactly what lisa was saying. an appeal to your competitive,personalities. and ask each and every board member andjack.
some of you have already started this.but you are the leaders of this school. all the dollars that you raise.is going to back into the investment, into the students.that's what we do. we take these programs, we take thedollars, and we put it into student programs.example, you saw it in the commercial, giovanni.giovanni and [inaudible] francos. he, he did his, studying here.he went into the culinary program. he now employs fifteen people, most ofwhom are sbcc students. that coronary program gets donations fromthe foundations so that they can exist.
we have the library open extended hoursbecause of the foundation. it's open seven days a week because of thefoundation. there are 4000 kids a day, 4000 students aday that use the library. again extended hours until ten o'clockwouldn't happen without the foundation. so all of these dollars are gonna go rightback to give to the students. please be leaders.call all your friends. don't tell me you don't have that manyfriends. we know you have thousands of friends oryou wouldn't be sitting there. please go and use the computer.just like vanessa said, she's even
available.she said just give her a call if it, if it's at all difficult.and she'll, she'll walk you through it. so again, we're looking to your leadershipto do this as well. thanks so much.thank you. [sound].>> there is one additional speaker, but dean, you wanna speak at, 2.2, right?>> yes. >> okay.alright, we move on to item 1.5, minutes of the regular meeting of februarytwenty-third. is there a motion to approve the minutes?>> so moved.
>> second.>> a motion is made and seconded. discussion of the minutes?>> just wanted to note [inaudible]. >> lisa, go ahead.>> just under 2.4, that first paragraph there, right before joe dobbs and doctorcatherine alexander, could we just insert the two words former trustees?joe dobbs and doctor catherine alexander. okay.>> further marty. >> no, i just wanted to know if that we'recaught up with the minutes from what i can see.>> pretty much. >> mm [laugh].>> almost.
>> almost.>> but anyway. things are so much better.and i. so much better that i just wanted to thankyou for the, attempts to, to get it done. >> further discussion of these minutes,hearing none we go a vote, all in favor say aye.>> aye. >> opposed, nay.abstentions? motion's carried.item 1.6 communications first report by the academic senate.president dr. dee nevins.>> who's carrying one of the libraries
ipods, pads?>> i don't think so it's my personal ipad. ipad, the new ipad i'll have you know.it's a requirement. i'm a computer science professor.i teach ipad programming so ... >> i'd like to see the screen, is itreally that different? >> it amazing it really is.if you do a lot of reading like i do it's worth the money.yeah, that's the reason i got it. not just because it's a nice toy.>> that was an unsolicited ad, or endorsement.>> that's alright. >> [inaudible] the owners of apple donateto the campaign, donate to the library.
i drive a 1985 car if that's any,counterpoint. i just wanted, dr.haslund, president of the, the board, board of trustees members, and, actingsuperintendent freelander. i just wanted to let you guys know what'sgoing on in the senate, right now. and, one of the things we've done iswe've, looked over the budget assumptions, so we're going through that at the senate.we're gonna discuss what those are, and potential impacts to the campus.we're also, we also put forward, caroline hanna for, emeritus, state senator status,i mean a state faculty, state academic senate status.and so she'll be an emeritus, senator to
the state senate.and i'll be bringing that forward to the area meeting, at the end of spring breakon this saturday. we were going through the college plan andalso the technology plan. and we're also going to start rankingprogram review requests. that should that be very interesting.shouldn't take very long since, [laugh] we don't have any money.[laugh] we're going to talk about some policy things.we're talking about enrolment priorities. there's some, the new enrolmentpriorities. in particular, there's some discussionamong the faculty regarding the cutoff
level, 120 versus 120 units completed.the desire is 100 units, but there's some assertions about that may, negativelyimpacts science students but we've been getting some data together so we're gonnapresent that. and it looks like actually will impactscience students negatively and will definitely help the college as far asallocating those resources. we're gonna talk about the budget advisorygroup. our recommendations to the cpc.now that should be very interesting. also because that a lot of cut areas andthose are a lot of unpleasant topics. but again they're things you have to betalking about and we need to talk about
these things way before we need them andas soon, as soon as we can. we're also discussing faculty serviceareas. again, getting ahead of issues we'reconsol-, we're trying to consolidate current practice into policy.and these, these are things that will go through [inaudible], and eventually showup on your, on your desk. so just so you know, they're coming downthe, the pipe. two things of particular interest to theboard. we're talking about speech, time, placeand manner for, free speech, and also political activity.those two policies are just beginning to
make their way.we brought them forward to the senate to get particular questions and concerns, sowe can go back and actually formulate a policy before we send it into the.>> process to be, really, to be vetted. but before we did that, we decided, let'sask people what their concerns are. that way, we can address those concernsright up front. and that was a great idea that sue had.>> what was the second policy that you mentioned?>> political activity. >> okay.>> and that replaces the current policy. i think it's 24/40 or something.i don't have, i don't have a top man
accurately.two. big topics we're going to be talking aboutthe senate actually three one of them is we're going to discuss a plus minusgrading option. that's something that is, is quite aninteresting issue. and one of the things i'm glad to reportis we have these terrible budget problems, that's, i'm not glad about that.but we have these horrible budget problems.>> and the faculty have been engaged, but not, not engaged in, in a high level, butman, you bring up plus or minus rating and the campus lights up.to me, that's a really good sign, because
what gets a faculty excited?grades, student success, those kinds of things.i think that's really a nice that says a nice thing of the faculty.>> that, that's a plus. >> it is, it's a plus, yes, definitely nota minus. well it's not a plus yet, because wehaven't decided to do that so, but we're going to have a forum cosponsored with thestudent senate on plus or minus grading. we're going to discuss this issue and thenof course vote on it at senate. great.we also have two other, issues. we're going to, talk about classifiedreductions.
'cause a lot of these impacts, a lot ofthe budget impacts are gonna be felt by classified staff.and so faculty, i think, need to be educated on what those could be, what theparameters are. and, liz has graciously volunteered tocome to the senate, and kind tell us kinda what, parameters we operate under.our bargaining agreement. which would be very helpful for ourfaculty to know this. because most people have no idea as to howthe classified staff relate to the faculty's mission.i think it would be really helpful for them to, to know that.and then, we, we have a really, another
difficult discussion.i'm into those for some reason. we're, there's, there's a dichotomy.mixed messages are being sent basically to the board.and one of the things is, we have said, we wanna preserve, you know, jobs no matterwhat. and yet, when situations have arisenwhere. people [inaudible] moved around weregetting pushed back from faculty. so we need to make up our collectiveminds. which one do we want?and so that discussion will also take place then, in the future.so a lot of weighty matters in front of
the senate, but i think it's really goodthat we're gonna, we're, we're talking about those.also what's nice is, i think it's a sign of the vitality of the senate, thepresidential election is coming up pretty soon, and there are three candidates.we haven't had a contested election with three candidates for quite a long time.so i'm actually very happy about that because it means, it shows the vitality ofthe institution. that's excellent.any questions? >> thank you.>> thank you so much. jj, representing the associated students,is next.
>> so, do you have a new ipad too?>> no, unfortunately not. president haslund, members of the board,and acting superintendent president doctor jeff friedlander.good afternoon. it is a pleasure to once again present toyou all with the current progress of our students here at santa barbara citycollege. as you may know it's mid-term time and allstudents on campus are busier then ever. with that in mind the student senate hasbeen collaborating with project hope to ensure that we can continue to de-stressour students before finals week this year. we look forward to what we can accomplishwith out collaboration.
earlier this month the student senatejoined the students and some other members of eops and headed up to sacramento toprotest the capital for budget cuts. >> as we participate, as we participate inthis ad, ad, advocacy event ever year this year was extremely special because simplythere was a lot more angry students there. >> iii.students from all college systems, ucs, csus, and ccs, gathered in great numberswith signs, chants, passions, and empty wallets.while there, sonia soltani, our vice president of external affairs, also tookthe initiative to meet with das williams and participate in a light, letter ofwriting campaign for budget cuts.
she's reported that her visit with daswilliams was very successful, and that governor brown even responded to herletter-writing campaign, where he showed empathy, empathy for budget cuts duringthis time. currently, the student senate has alsobeen working with the campaign for student success through the through the foundationof santa barbara city college. with this, we have already called andraised thousands of dollars. and, on behalf of our student senate, we'dreally like to extend our gratitude to the foundation for taking on this initiative,as it is extremely crucial to keeping students in the classroom and with theright set, mindset to learn.
lastly, the student senate has beenbriefed on the opportunity that athletes are currently piloting.it's called the program, the program's called grace first.during the presentation that ryan byron phillip, the director for athletics gaveto us, we were thrilled to see an increase in technology in the classroom.not only does this complement the technology resolution that we proposedearlier this year, but we also believe that grace first could to further offer apersonalized educational experience for our students here at sbcc.>> that's all for now, and as always we look forward to our collaboration with theboard of trustees, and in making a college
even better than it already is.thank you. and p.s.we are really to work with academic scenic with this plus-minus so.[laugh]. >> grand.questions for jj? any question?okay, thank you jj. classified employees.liz auchincloss, welcome. good afternoon president haslund membersof the board dr. freelander.the consultation group has met a couple times since i last talked to you.we've talked about the college plan.
we've talked about institutional.effectiveness cpc spends a lot of time on that cuz it's important numbers for us to,to work with we haven't yet received the budget cut proposals that the vps werecoming up with, so we hope to get that soon.and i would hope that process can be as transparent as possible, dr.freelander at last cpc mentioned something about doing some of it in closed sessions,so i just hope that, most of it can be transparent.i debated whether or not i wanted to bring this up, but since staff have come to me ithought that i should least make you aware of what's coming up.the superintendent president met with
continuing ed staff last week andmentioned that, you know, layoffs will be coming for you.i think their concern is, and they know that there, there are budget problems andthings. so their concern is that, maybe theirimportant role of keeping the continuing ed operation going isn't quite understood.and because of that, they're not as appreciated as maybe they could be.so in the future, you may be hearing more about how they feel their role is.because they do, staff do have a key role. i mean, when you go to cutbacks you say,keep it away from the classroom as much as you can, but no, everybody really here isconnected with the students.
i mean, even from the grounds man to thecustodian to the people that payroll accounting to pay the bills.all the staff are connected with students. so when you say, well, we're gonna have tocut operations, you have to realize that staff do have a key role.and so when you cut operations, what are you really going be losing?and i think that has to be very. has to be looked at very closely beforeyou just do something because, you don't know what will end up because staff areimportant. and you do need, i mean you have the classand you have the students and that's, you know, key.but then you have to have somebody that
keeps the wheels moving.and i think that staff, think maybe their role isn't always, understood andappreciated so i wanted to convey that to you now as we're getting more into the,into the cutbacks. questions to this.>> thank you liz, very much. jack freed lander.>> [inaudible] there's, so much going on. but highlights are [inaudible] and alicesharper working with robert ellis took the lead in submitting last week a four plusmillion dollar title five grant. we received the four million plus grantto, increased transfer rates in sciences, engineering, technology and math.this proposal was to throw back the rest
of the program so we're calling it thebest business entrepreneurship, social science transfer program.it's all under the umbrella of the college transfer success program.these are the two components. so we'll find out hopefully in augustwhether we get this grant or not. but our plan is to go forward and roll outthe science transfer program in fall and do the social sciences humanities, andbusiness in the spring. we'll do, whether or not we get thisgrant, just, the grant will help us tremendously.and that grant is a partnership with csu channel islands, and their component ofthe grant is just terrific, what they came
forward with on that.they had a host of events. we did a major event late in february atthe mtd where, we have a problem. we were leaving too many students, on thecurb because the buses couldn't accommodate it.they didn't have the money to, hire another bus driver.so they came up with the idea of field-testing an articulated bus, whichadds about, 25 percent more capacity, but one driver.and we had a nice press conference with them and, it's working out well, theexperiment. and i talked to sherry fisher and they'repretty well committed to, purchasing these
buses [cough] in the near future, youknow, based on the experiment that's going.but again, it's one of the many partnerships we have with community-basedagencies to leverage our funds and their funds, because we're all hurting.i gave a presentation last month, earlier this month actually, with, dave cash,superintendent of santa barbara schools and bill cavarro superintendent for carptwo unified district, ben row representing the county office of education andpartners education. this model called progressive educationmodel, progression in education model. it takes students in ninth grade through,through, college.
helps them to build career and educationalplans. in a very systematic way where they.it's a ten-year plan. where they start out in ninth grade andthey look at careers they're interested in and what educational plans they need toget there. then they teachers in the tenth, eleventh,and twelfth grade, which are incredible in the social sciences and english area haveagreed to take a portion of their curriculum and offer these sixteen-weekmodules that tie to the new course standards.and i have students, you know, continue their career exploration, and each grade,they start approximating what they have to
do and actually doing the collegeapplication process. the goal is that.by the time these students come to college, they'll be college ready.they won't need basic skills. [inaudible] career ready.they'll have a motivation as to why they're going to college, and persisting.there's all kinds of literature on that. i talked to dr.haslund, and i think [inaudible] i'd like, at the next board meeting, for us to givea presentation on that model, because it's so far reaching.and a collaboration between a, community college and all its school districts andthe teachers is, and, second to none and
ucsb is involved and uc system-wide officeis involved in doing the research component.and they're very excited about it as well. so this is something that is part of theoverall student success initiative that, that we're engaged in.last friday and tomorrow, we have meetings with the i invited the four chambers ofcommerce--santa barbara, carpentaria, goleta, and hispanic chamber of commerceto a breakfast meeting to tell us what they feel the skill-sets are that they'relooking for. for the current and future positions aswell as for the current employees. and what came out of the last weeksmeeting was very fundamental.
but critical to what they're looking forand. it really will effect looking at ourgeneral education curriculum as well as our career technology education curriculumas well. we'll learn what we have to learn tomorrowthen i'll add it up and come back to the board at a policies committee meeting andthat at a you know, study session. what we learn and it's got a reallyfar-reaching implications for how we think about, how we provide, economicdevelopment through training. not only for the traditional eighteen to22 year olds, but people in their 30s, 40s, 50, 60s and 70s who need to work, andget their skill sets, including, you know,
innovative idea we're talking about calledstackable credentials, that's what the employers want as well.but i'll describe that in the future. i want to thank trustee viagus forreaching out to the hispanic chamber of commerce.and, trustee viagus will be participating in tomorrow's event with his santa barbarabank and trust hat on, as a participant in that.we had a bilingual form, [inaudible] task force form.on march seventh and the turnout was much larger than i thought at seven o' clock atnight. and that was the fourth and final form atthis point on the task force.
but i have to say i walk away from thatlearning more than all the forms combined. i just got a very different sets ofinsights, which i'll share with you as. but the test [inaudible] id going well,the work [inaudible] are going well on the center for lifelong learning.the basic skills you know, preparation for life and preparation for careers.as well as preparation for college. each of those task forces are very largenow, and they're very focused. and i'll be meeting with them tomorrow insteering committee tomorrow. just staying very actively engaged.[inaudible] another partnership with, between the college and the community, andit's working out well.
and we'll keep on expanding that.this typical camp, that we had to phi theta kappa had an induction last week, arecord turn out, a record number of students being inducted.again we talk about remediation so much we have so much good scholarship going on wetalk to honor students. we had the golf classic earlier in theweek and again i can't remember the last time we raised this much money for thegolf classic. and again trustee diegos was there trusteejeff was there helping us, you know raise funds.and just be present was very, very, just shows a good statement to the community.and the more we can do like that, the, the
better.we had the new tenured faculty position ceremony right before this event and hadnine faculty members being advanced to tenure.it was very nice. and four of the trustees were theretrustee haslund, macker, blum. and [inaudible] and [inaudible] and again,it meant a lot to the faculty, the advance to that.we had front page coverage today in the of daily sound for edible book festival,which gets students, involved with, you know, value for their great books,[inaudible] our great books program, and, and it does it through the silver gardensprograms through food, in the elementary
schools we're doing it through food, kidsget exposed to the great books, you know. part of the library.so i see here you got the 2012 part time faculty member of the year award by thefaculty association of california community colleges.and. before we leave i want steve is eddie'shere? steve to the back.this will be steve's last you know meeting with the board.steve [inaudible] to college for three years with urs.he served us well in our construction management leadership projects.i think we all valued your advice steve,
and your counsel and you did it just, insuch a professional way. but you were able to explain complex legaland construction items in a way that we all could understand.and i want to thank you for all you've done.wish you well in all your future pursuits. but you've done well for us, so thank youfor everything. on that.and with that. >> that's my remarks.>> okay, questions for, for jack? okay, we move onto the final part ofcommunications comments from trustees about recent events, activities.>> this.
>> yeah.i'd just like to report to the board that recently i was able to attend a policyinstitute on community colleges and i was kinda hoping vanessa would still be herebut i would like us to take a look at the long beach promise.it's a model. that is been implemented for the lastnumber of years and during the institute we had a, a presentation.and it is the k12 district, unified school district, working with long beach citycollege, working with long beach state in collaboration.starting with forth and fifth graders and approaching them about the benefits ofcontinuing their education etc.
and so much so that i think that whatthey've done in working with the foundations of the institutions have beenable to guarantee that the students of long beach unified would be able to attendlong beach city college, for example and their first semester, or first year wouldbe fully paid for. by the institutions, raising funds,etcetera. and i think it's a great model going fromk12 with community college and, csu, in this case.but i think they also tie in to some of the other csus around them.but it's a, a, a great model that i think we ought to look.look at and see how we might be able to do
something similar to ensure that the kids,i think that this past year they were able to assist.or since it started maybe, i don't want to exaggerate the numbers but they've beenable to pay for at least the first semester for about 1600 students, therein, through that program so, it would be something good for us to look at as well.>> thank you. please, other comments?>> i just wanted to say i certainly enjoyed the ceremony that we attended fornew faculty which achieved tenure. it's wonderful to hear about the facultywho have achieved this landmark and they're just a wonderful group of people,so.
other comments.i'll echo that. mean it was, the enthusiasm of the facultywas just palpable. you could see that they were, they werethere under, under due rest, what they really needed to do is get back to aclassroom and talk to students. and i was, i was very impressed.we move to item two, the governing board. the first item is for, the balloting forthe 2012 election for candidates for california community college trustee boardof directors. you've all received, commentary by the,the various candidates. my understanding is that our task today isto select eight of those who are,
candidates.does anybody have anything they'd like to say about any of the candidates?>> yeah. >> on, practicing on my ipad here, so i'mslower than usual. i was impressed with ann ransford fromglendale community college. i think in general i've been impressedwith what they're doing down there in terms of trustee work and board policydevelopment. hm.in general, i was looking through these different candidacies to see the emphasison the k12 group because it's just been my observation that there, there could bemore work done in that area to, for
community colleges to work with the k12.but so, in the regard, tina park, and then ann [inaudible] were the two that stood upfor me. okay, other comments?>> i was just gonna ask is there any trustee that knows any of these trusteespersonally? no, i.>> personally, huh? well, go ahead, you do.>> i, quite frankly, the ones i do know are the incumbents.i actually served with most of them on the triple ct board, in fact all of them, andso you know, i would recommend the, the incumbents to start because of theirexperience, most of them are long time
serving trustees in their individualsdistricts. and have been involved at the state leveleither on the education committee or the policy committees under the league.so, ... >> you know, that would be myrecommendation. some of the other ones, what i noticed isthat most of the candidates are also very las angeles and southern california heavy.so some of the incumbents represent some other areas that are more remote barstow,mendocino. and maybe for that reason i would also,although i don't know him but he sounded okay, is number ten on the list, greg fromohlone community college.
>> what's the last name there?>> bonacoursie, i believe. he's number ten on the list that we have.but i'm always kind of cognizant that there's diversity even in terms ofgeographical location. >> so how do we proceed angie?>> [inaudible]. >> how many do we get?i'm sorry. >> eight.>> [cough]. >> so basically, the board's being askedto select eight out of the eleven? >> out of the eleven.>> iii. >> so maybe it, maybe it would work if wejust used the numbering system and, and
went around and each of us said whichnumbers we preferred, would that work. [inaudible] ...>> oh, okay. >> i have mine written down at the end ofthat page. okay.>> so do you want me to say the last names?s, s is that, will that help you, or by number, or what?>>, what will help? >> well, number's fine.i, it's. >> okay.>> there's also [inaudible]. >> okay.and.
[sound].numbers one, three. four.i don't want to go too fast. three, four, five, six.a. nine and eleven.[inaudible] [sound] two five six seven and ten [sound].six, seven. ten.[sound] one two three four. five.six, eight, nine. one two three six.1236,8. nine, ten and eleven.one, two.
three.five [sound] six. eight, nine, ten.>> okay, so i have [inaudible] auto. >> did we get the waste?>> yeah, i've been giving you mine. [laugh].>> oh, i'm sorry. [inaudible].>> we're still [cough] [inaudible]. >> one, two, three.>> one. one.[sound] three, four. eight nine ten and eleven.[inaudible]. [inaudible] [sound] [inaudible] mm-hm.>> okay.
we move on, to 2.2, discussion of theprocess for superintendent president candidates referred to the board forconsideration. do you, wish to, oh, i'm sorry, do you, doyou want to start this? >> sure.yeah, chris and i are gonna [inaudible] [cough] on this particular item.[inaudible] just with regard to sip hens, i would strongly encourage them.when i look for superintendent, fake leader, the sip hens have thought us anawful lot of things that didn't come through neither the interview or theresume. when you say to someone who works forsomebody, oh we were thinking we're hiring
your boss, and they become upset with you[laugh], because of the fact that you're going to take someone they love workingfor, that does not come across on the [inaudible] interview, or doesn't comeacross in their resume. that's how, i mean, when we went to hireour superintendent, we had people crying because we were gonna to hire thesuperintendent. they were so upset.and we had people angry with us that we were gonna take the superintendent.that told us an awful lot that we had the right person.and it turned out that we absolutely did. so i would strongly recommend to you guysthat you please have site visits included
when you do your final candidateselection. i just wanted to reinforce that i wasinvolved in the last presidential search and we had site visits and we found outthings that we hadn't found out anywhere else.one of the things was, one of the candidates that we visited.had dissolved their academic senate, and that hadn't come through any other way,except for a site visit because one of our members went and hunted down the person heneeded to talk to and found that out. so it is important to do site visits.and the, the presidential [inaudible] before that i wasn't on, but there weren'tsite visits.
and i remember things came out about thecandidate, and there was a huge blowup and, much more than the last time.so i, i would recommend that you work out how you can do site visits.>> okay, thank you, thank you. i had distributed you want to sayanything? >> [inaudible] >> ted or, or lynne?[sound] this. [sound] ...>> president [inaudible] board of trustees, acting superintendent dr.freelander. the process is moving forward, we beganthe interview process today with the church committee.that process will continue tomorrow,
sunday, and monday.>> and then after that, there will be short list developed that will besubmitted to the board of trustees for consideration.lynn, wanna add? >> we, we met with dr.haslund and lisa macker on monday and we were advising you on the process and ithink that you're going to discuss that some, some more this afternoon in terms ofhow you want to proceed and, and what steps you want to take in the next fourweeks. >> okay.thank you. do you all have copies of the thing that idistributed?
>> mm-hm.>> . >> okay.>> okay, do you, do you have copies for this?this was i think it was a very, very helpful meeting with, with ed and lynn andwhat do i mean by helpful? i mean i am more than a little assuredthat the process is not only going forward, but that those engaged in thatprocess feel good, good about that process.i just wanted to mention sue erlich was also at that meeting.yes, yes, she certainly was. i think our primary goal was to set acalendar for what happens next.
>> [inaudible] and shortly after weabsolutely finalized it, we realized that this is, actually a work in progress,we're going to be amending it because we hadn't anticipated certain thingshappening on a particular date. on march twenty-second through thetwenty-sixth, ed has just indicated the search committee would be interviewingcapitas. >> i was asked to appoint and ad hoccommittee to develop questions at least preliminarily that we should consider aswe prepare to go into the final. aspect of the search process.and i have asked maury [inaudible] and i have asked lisa if they, they would joinme in being members of that ad hoc
committee that would come up with,essentially, a proposed list of questions. and of course this committee would reportback to the board, and we would, you know, we would as a board finalize it.april second is a time when we would call for a special meeting for a closed sessionfor the purpose of receiving the. search committees report, and aspreviously agreed the co-chairs of the search committee would be bringing ustheir recommendations, we would be having a conversation with them.the candidates are not ranked, not to be ranked, but nevertheless they will haveinsights that they can share, and from which we will benefit.the next item is on, on april the ninth.
a closed session for the purpose ofinterviewing selected candidates. and we, we can't really predict how manycandidates so there, there's a variable here that we can't really schedule.so we, we're gonna leave that a little in advance.we'll find different day for a, for a scheduled public forum as it turns outthat april eleventh is also the date for a very important lecture.and that is the faculty lecture and i hope we will all be there.so you can see some, some of the dates are a little iffy and we we'll return to that.and see if we can't do [inaudible] come to better decisions.the board of trustees will decide on
candidates probably on april sixteenth orthe seventeenth. that is, we'll decide on a candidate and abackup candidate. and then we go into negotiations.i mean, nothing is final until everybody says yes.and then the intent, our intent is, on april twenty-sixth, to announce to theworld who our next superintendent president will be.we did have a discussion about, other variables, including the usefulness ofpublic forums. there was a, some of you might argue thatpublic forums are simply a way by which, the board would itself be influenced byother people.
we came to the opposite conclusion, wethought it would be a good way by which to judge the performance of the candidatewith others, and so we supported the idea of public forums.not the same with the site visitations we, we rather and our minds may very well bechanged but the view was that. as we would go to a, a particularlocation, it wasn't clear to me, it wasn't clear to lisa, just exactly what we wouldbe learning that we couldn't learn by access to the internet.but there may be something, and, and we'll have to really think about that.the suggestion was also made that, maybe some sample writings should be putforward.
but we, we decided that, that was notappropriate. and it might even feel demeaning and thatwe expect that our search firm, staff and chase will already have vetted that aspectof the potential candidates. that's where we came down.>> can, can i further clarify? >> sure.you, you're talking about your process, which is really specific and perfect.the dates aren't locked in and one of the opportunities you have is to discussamongst you what dates you would like to agree, work for all of you to have yoursession where you are gonna to do face to face interviews.they don't have to be the dates that you
just heard about they could be.next week. and then you also heard, dean and liz saythat they could do, or site business could happen, and maybe that happens before yourinterviews. so, it is a moving target.it is the month of april. it still is ahead of the schedule that youagreed to back in, in january. and.getting a tentative date, or three dates on your calendar would be fantastic.right. and the reason for advancing at this rate,the, the reason for rapid decision-making should be clear that we are in competitionwith a number of other colleges for these
very special people and we want, we wantour pick back on it. yes.i, i certainly support that reason for moving forward quickly, but thoughtfully,i'm in favor of side visits. i hear liz and dean and, and i'm also infavor of them in front of interviews because they may lead to questions in theinterviews. so, i'm wondering if we could accommodatethat. what was the second thing?in, placing the side visit and maybe even some of the reference checks, which seemto follow interviews, in front of interviews because that may lead toquestions in the interviews.
i don't know.>> so what, what sounds, doable about this is that you could, meet with your searchcommittee co-chairs on the second or third of april.and after that session, there could be a week of site visits and referencechecking, or whatever that might look like before you schedule your actual interview.>> yeah, there's a gap there already, and, um...>> mm hm. >> right.>> and the only other item, would be, president haslund, i think you wereplanning to appoint an ad hoc committee. >> of the board to.>> right.
>> deal with compensation.>> which is. >> which is the appropriate time.>> i did. the [inaudible] committee consist of more[inaudible], my self, and lisa [inaudible].>> go it. >> that was the question.so, you that you said [inaudible]. >> right.i hadn't really talked about differentiating or establishing a second[inaudible] committee. >> okay.>> simply thinking of them as ... >> so.>> sub committee.
>> so if, so we have two open items, rightthere. site visits and whether we need, we'regonna poll each other on, on that and then secondly, it looks like everything wouldjust be advance a week perhaps pushed out a week, so if we could at this time.>> one, so. >> from this schedule.>> why? >> because if we're going to consider asight visit, we would need to do that. >> we'd have to have some time to do that.>> but you've got between the third and the ninth, already.>> yeah, you've already got a week there. >> and you mean.>> yeah.
>> well you've got passover and easter inthe middle of that and i, you know, i think giving, giving your team theopportunity to work into the week of the ninth would be helpful.>> uh-huh. >> in terms of you know, visitingcampuses. >> another thing that game up.let me just throw it all out there cuz i know it's hard for us to think on ourfeet. i know it was difficult for us [laugh] in,in the meeting. we all came up with these dates, and itlooked perfect and then items came up. but the eighth is easter sunday and therewere questions about people traveling on
that day in order to be ready on the ninthin the morning to start their interviews. so that was.>> mm-hm. >> something else that came up in terms oftrying to squeeze in the ninth and the tenth.>> also, you'd have to give the, applicants enough time to work with theircampuses. just, you know, to arrange whatever youwant arranged. who you wanna meet with.just, you know, it's kinda tight. >> so are you, let me be clear.are you, are you suggesting that we move the interview week to the sixteenth?>> that's what we're suggesting, yes.
>> okay.and you feel comfortable with that, relative to the question of earlyidentification of the candidate? >> right.and i think also sue [inaudible] sue [inaudible] has, has suggested that, thatwould be more convenient for public forums, to schedule something that weekinstead. >> which week?>> the week of the sixteenth? >> so the forums and the.>> now we're moving two parts here. >> yeah.okay. >> our sense all along was that the boardwould do the interviewing, in one day if
it's four, say four, and then if it, itextends to six, we would probably need two days to interview.and then have the next day after that be the day of the public forums.>> right. >> so, that it'll be either two days backto back or three in a row. that was gonna be the ninth, tenth, andeleventh. so, perhaps now we're looking atsixteenth, seventeenth, and eighteenth. what i'm trying to do is.>> mm-hm. >> i think down the [inaudible] theater asthe ideal location. >> a candidate in town.>> mm-hm.
>> and as i understand it something isscheduled on the fourteen, which i think is.>> yeah it's a grand opening [inaudible]. >> after the fourteen is probably.when would be the best time for us to try to do that?we really have, e are limited to two venues for public forums.they attracted a large number of people the last time.and i would expect again that there would be great interest.the garmin would be infinitely better for the coming and going of this process.so, make that the week of the sixteenth. >> this is a good time.>> so could i see, does ...
>> it might be safe to say ...>> yeah, does anybody have a problem with the sixteenth, seventeenth, eighteenthlike? >> the only thing i want to ask is, interms of your understanding of schedules and other colleges, is that.>> significant. moving it that weak.>> i think it's helpful. you heard earlier that you're competingagainst other schools and not to [inaudible] directly to you, but i knowthat [inaudible] chancellor search process is happening on the ninth, tenth, andeleventh. so not to have an overlap could behelpful.
>> [cough] >> okay.>> and. >> marty i, i sense it you are concernedabout maybe moving it later but the only other dates that looks like would be thetwelfth and thirteenth, thursday and friday.>> no, i, i'm fine with going to the sixteenth, seventeenth, eighteenth.i thought you were just saying that because if some of us wanted to do a sitevisit but i don't see the reason just for the site visit to move it but now i seeall these other [inaudible]. >> yeah there's other [inaudible].>> sixteenth day is fine and we have between the eighteenth and thetwenty-sixth to have a close session to.
>> have >> right.>> decision made. and that's appropriate.i think. >> so.>> and i, i also know that i met with him. >> you haven't.>> i'm also very supportive of, site visits or phone calls or talking to peopleon those campuses. [inaudible].all kinds of things are revealed and things that we can even imaged.so, i think liz and dean are on to something.>> and, our search firm has really suggested that the board members each beinvolved in the reference checking under
their guidance.>> correct. [cough] ...>> that we would do that, that same week right after our, our selection.>> i think there's a difference between reference checking and site visits.>> yeah. >> it would be clear that one involvesgeography, travel. okay.>> so i don't see anything, i don't know if there's a lot of us here right now interms of talent there for the college for sixteenth, seventeenth, eighteenth.>> does the committee have any concerns? >> for forms?>> on dates here that we're talking of?
does everybody have access to a citycollege calendar right now so we wonâ€™t conflict with anything else?>> okay i, i, i sense that there's. >> [inaudible] okay.>> so let's go ahead and decide that we're going to do this on the following week,rather than the week of the ninth. >> okay.>> and, and let's, let's turn our attention to the site visit idea.hm, discussion about whether that's a good idea or not a good idea?>> i sense the tide is moving in the direction of a good idea.>> mm-hm. >> but then that, that leads to the nextquestion who is gonna go?
>> what was done last time?>> last time we had a representative from the board.a representative from the [inaudible] senate a representative from the[inaudible]. and that group, may fall.>> and the representatives were already part of the search committee.the representatives from the academic senate and csea.>> they were, yes. the, the trustee [inaudible] first levelsearch committee. logistically it was very, very challengingthat involved foresight [inaudible] involved it does take some setup andplanning, because you just simply don't
want to pop in unannounced.you want to make contact ahead of time, and request that people who occupy certainpositions be available for certain members of the visiting team to interview.so that you want someone from the academic senate to talk with [inaudible] facultymembers, and, and so forth. so that's why we're interested in gettingthis discussion. and last time did you do the site visitsbefore or after the board did their review with the candidate?it was after, or it may have been a mix. there was.>> so was the site visit for just the finalist in the backup or for all thecandidates that came forward?
>> the site visit was for the finalists.>> okay. >> for only the finalist.>> for only the finalist so that's [inaudible].>> okay. >> all right.so. >> there were four site visits.>> four sites. >> okay, so that's comparable.>> that's been the comparable to the interview, the final interviews.>> right. what i was asking was, is it a smallergroup of the, the four that were presented from the search committee?and your saying it was everyone that was
presented by the search committee?>> those were. those are the ones that the board asked.and treated as candidates who went forward to [inaudible] and then had [inaudible].>> now i'm clearer. >> okay.>> i didn't hear the s in finalist. so now i heard it.>> okay. >> okay.and you're saying the same team visited all sites...>> correct. >> okay.>> that, that is the burden. but maybe, maybe that's useful.>> [inaudible].
>> yeah.>> yeah. well, and, we have support, obviously,from, the academic senate and csea already to do that...>> mm hm. >> and, so i'm sure we can find someonehere who's. >> willing to do that.>> okay. you'll be happy to know there are nocandidates from kandahar. [laugh] ...>> darn. >> well, that.that eliminates one. one of the countries.>> are there any other questions?
>> any other questions?>> okay, sue, any further comments? >> so, we're good to use the week of the16th... >> correct.>> for board interviews, forums. >> try to do site visits in advance ofthat time. >> right.>> and that's enough clarity for us to start trying to [inaudible].>> true. >> location.it's, it's very helpful. >> well, in effect, we, we, we have twoweeks to do the, we have two weeks to do the site visits.>> right.
>> yep.okay. thank you lynne.thank you ed. >> thank you.>> and, any, any further questions or comments?alright, we move on to item, 2.3, approval of board policies.proposed amendment of board policy 2715. >> [sound] no show?>> i thought i might take a moment to explain the proposed addition to boardpolicy 2715, which we discussed in our last study session.we had discussed broadening the original draft to cover the 2000 series.i went back and i looked at the 2000
series, and some of the.those sections clearly applied to someone other than the board.members of the public, or something else. and so i.suggested a rewrite here that basically says provision it covers board policy 2000series, that are the responsibility of individual members and then cited some ofthe policies, not really all of them but, but the major ones that would encompassthose kinds of individual responsibilities.i also looked at quite a number of policies for other community colleges forcomparison purposes. and, there is a wide variety.anything from, we'll, you know, the board
will address it to, nothing.but, ours would be the broadest, i would say most of them cover the code ofconflict of interest and ethics usually. but, we are stepping out and being broaderin encompassing other obligations of individual board members.and i think that's the proposal here. and was what we discussed in general, instudy session. also, i looked at the, question of, votingon censure at other community colleges, and they were consistently majority votes.so i left it, majority. on that, and that, other than that, it'swhat we looked at, at study session. would you like to move, adoption?>>, okay.
i move adopted as, an addition to boardpolicy 2715 and, as written in the agenda attachment.>> second? second?further discussion. >> if none we vote all in favor say aye.>> aye. >> aye.>> opposed nay. >> abstentions?>> unanimous. okay, we move on to board policy 5075course adds drops and withdraws. on the next page of your, of your agenda.who would like to speak to this? >> they said you want to talk about thiswith the emperor.
>> i think that was discusses at the studysession. >> discussed.at the study session it was discusses yeah.>> and just to keep us inclined to changes in, title five regulations.it is pretty much updating our policy to, be consistent with changes on title fivepolicy. >> okay.somebody care to move for adoption? >> second.>> okay. motion's made by lisa.is there a second? >> seven.>> okay.
seven.for the discussion. hearing done, we go to a vote.all in favor say aye. >> aye.>> oppose nae. extensions.motion carries. we're onto item three.hrla ensue early. dr.haslund, members of the board, dr. freedlander, i have a consent agenda topresent to you today, let me tweak it a little bit on page.three, under notification of certificated faculty appointments, there are two to beannounced listed there; i'm not going to
provide you with details today, we'll haveto bring those to the next board meeting. close on those but not quite.and on page four, under classified appointments...let me fill in the blank for you there should be announced a human resourcestechnician to confidential position will be filled by marcella.fortress, it will be ray 126/7. and the start date will be april.first. >> those are my only modifications tothis. >> yes.>> i would just ask that we pull out the musician volunteers, page ten, attachmente.
that is an item covering musicianvolunteers for concert band, they're not paid, it's not a continually at class, butmy husband is on the list of the volunteers so, i'm need not, i wouldn'tnot vote on that one. >> so you asking that this be with[inaudible]. >> this be pulled out.what no pull it out. you.>> vote on it separately. >> everyone else votes on it separately.>> that's [inaudible]. >> that doesn't preclude her then fromvoting on. >> that's right.>> that's correct.
>> all the other items on the agenda.>> oh i see i got it okay so that item is withdrawn from the consent of the agenda.>> is there a motion to approve the consent agenda as amended?so moved, second, second? discussion?hearing none, all in favor, say aye. >> aye.>> opposed, nay? abstentions?none. okay, we take up the, the last issue ofwhat used to be the consent agenda. is there a motion to approve theprofessional volunteer's continuing education division?>> so moved.
>> second?>> second okay. >> [laugh].>> it's not continuing in. >> [laugh] it's not doing in its credit.>> credit, it's a credit pool i see. >> credit.>> it's misprinted here. >> i'm looking at something that saysprofessional volunteers' continuing education division.>> just about that is one item that was removed from the volunteers.>> i got it. >> so then the concert band musicians andthe credit program, we need a motion for that one.that's my motion.
>> that was lisa's motion, and morrissecond. alright, now we're, at least we know whatwe're voting on. at least i know what i'm voting on.all in favor say aye. aye.aye. opposed, nay.>> abstentions. >> [cough].>> marsha. >> yes i abstain.>> alright thank you. >> [inaudible].>> thank you. >> [sound].item four.
education programs.[sound]. [sound].good evening president haslund, members of the board of trustees and actingexecutive. >> superintendent president, jackfreelander. >> yeah, that's right.>> [laugh] >> well i get. >> it's been a long day.>> thought it, thought it was getting longer, right.>> [laugh] >> [laugh] >> sign this. >> right.>> okay first item is to recommend approval of the courses and programmodifications that were approved by the
curriculum advisory committee on marchfifth. do you, do you have any questions aboutthem? is there a motion to approve?>> so moved. >> marsha moves.is there a second? >> second.>> morrie seconds. i'm sorry.i was looking in the wrong direction. >> hm.>> all right. questions about the [cough] courses we'reabout to approve. hearing none, we move to a vote.all in favor, say aye.
>> opposed, nay.thank you. are there abstentions?i should have asked. i didn't hear any.okay. >> 4.2.>> 4.2 is we request that you recommend adoption of resolution number 32, whichauthorizes allan hancock college to offer fire science courses, that are part of astate certified fire fighter academy. and this is something that we've beendoing for quite a time, a long time and it's not a new program.[sound] will this resolution require a role call vote?thank you.
is there a motion to approve resolution32? >> marty moves, is there a second?>> second. >> luis seconds.discussion? hearing none, we go to a vote.>> [inaudible]. >> aye.>> [inaudible]. >> aye.>> i. >> i.okay. item 4.3.we're bringing to you now a recommendation to approve a modification for the calendarfor 2012-2013, when you approve this and
when we'll have brought it throughconsultation the first time. the santa barbara school district had notset [cough] their calendar at that time and we've since learned that we had adifference in spring break, which would create a problem for students and somestaff and faculty. so we have brought it back throughconsultation, through all of the major bodies and we bring it back to you, justmoving spring break by one week. so you have a motion to approve.second? [inaudible] right is there a discussion/... >> which way does spring break move?>> back a week.
>> earlier.>> so it's earlier? >> it'd be very similar to this year.>> yeah. >> so it's like the last week of march?>> yes. >> correct.>> it'd be like this year. >> okay.is there further discussion, questions? >> if not, we move to a vote.all in favor, say aye. abstentions?carried. we've done 4.4.>> yes, you've already seen the best that i could have brought you for tonight.>> and we thank you for that effort.
>> thank you.>> thanks, madeline. >> item five, continuing education.[sound]. dr.haslund, members of the board of trustees and dr.freelander. i'd like to recommend approval of a newcommunity service course in the continuing education division.>> one course. [laugh] ...>> sounds deadly. [laugh] ...>> i know. [laugh] speaker we will make up for itnext time.
>> we waited a good half hour.>> next time we will make up for it, yeah. >> item five point one is the attachment.is there a motion to approve? >> some of.>> okay. lisa moves.is there a second? marsha seconds.discussion of this course. hearing none, we go to a vote.all in favor, say aye. >> opposed, nay.abstentions. motion is carried.item six. business services, joe solomon.is about to enter the view of the camera.
>> [laugh].>> [inaudible]. >> make you nervous?>> [laugh]. >> [inaudible].so our first item tonight is 6.1 on the consent agenda.and i've been asked to remove two items from the consent agenda.and i'd like to describe those items before we do that.the first item is [inaudible]. >> six point one, e.>> six point one, e, which is retroactive approval of facility use agreement forreality church in santa barbara. the community services agreement wouldallow reality church to move their sunday
service from the sports pavilion to thestadium. this agreement was put in place to capturethe additional cost of using the stadium. their lease agreement with the collegeallows them access to the sports pavilion regardless.and then 6.1 f is approval of facilities and use agreement, aspects education.and aspen kaplin's international language school, that has been missing facilitieson the santa barbara campus, for five years.the document on the agenda today is to, is to actually put in place anotheragreement, for another five years, which would en tell three years of original andtwo option years.
in the, in original agreement, aspectkaplan paid in advance one million dollars, which was used to construct thebuildings they were housed in, as well as several additional buildings on the campusthe portable structures. annual revenues grew from about 300,000 inthe first year to over 500,000 during the length of the contract.and the rental was based on headcount, not the square footage of the building, so asthey increased their [inaudible] through their school, we increased our revenues.>> so, those are the two items. >> okay.shall we vote on the consent item, or the consent agenda first, absent those twoitems and then take up those two items?
>> sounds good.>> okay? so, absent 6.1e and 6.1f.is there a motion to approve the consent agenda?>> so moved. >> maurie moves.second. discussion of any of the other items?>> hearing none we go to a vote, all in favor say aye.>> aye. >> opposed naye.abstentions. okay, let's introduce item 6.1e.discussion. >> no, i thought.>> it now becomes an action item.
>> yes.>> so we need a, we need a motion to approve.motion. is that a motion to approve.>> no. >> no.>> no, is there a motion to approve. if there is no motion to approve theparliamentary procedure would say there is no reason for the discussion.>> i move to approve item 6e. >> is there a second to that motion.>> motion dies for lack of a second. we move on to.>> yeah, i'll like to make a motion. to disapprove.>> i've heard that one.
>> okay.>> [inaudible] the [inaudible] side. >> i don't, i don't think we need to.i mean, it has, in effect, been disapproved.>> i know. >> by not.>> but they. >> i, i, have asked counsel to comment on6.1e. >> yeah.>> if there's still comment, i mean, are we able to comment on them without amotion? >>, that's fine with me.>> why don't we say yes and pretend it is. i think we need the input.craig, would you be willing to comment on
that?>> fix that [inaudible] craig put the original lease agreement together.the yearlong lease agreement with reality church for the sports pavilion.>> but as i understand it you're saying that they already.>> this isn't needed. >> well they have, they will be on campus,it's just this is just moving the location from the sports pavilion to the stadium,at an increased cost. and so this document was solely to capturethe cost, the additional revenue we would receive.>> got it. >> by moving them from the sports pavilionto the stadium.
>> oh, then i didn't understand that.>> uh-huh. >> i didn't either.>> so it's just for the cost. >> and we need ...>> and. >> to have.>> did other people not understand that? do we need to bring the motion up again?>> well, i understand that they would normally hold their activity services inthe sports pavilion. they want to move it to the stadium.they would not normally be using the stadium.>> right. >> is that correct?>> they want to use it for easter.
those specific dates.>> mm-hm. >> it's, but it's not normally held in thestadium. >> [cough] right.>> right. >> and the clarification then.i, i saw where they could, had access to both.is that correct or not? >> yeah, they would retain access[inaudible]. >> okay.>> for those, for those specific dates. >> for those dates only.>> mm-hm. >> but when you say access to both, maury,you mean the amendment would give them
access to both?>> yes, [inaudible]. >> okay, as opposed to now when they'reusing the sports pavilion. >> right.>> right laurie, go ahead. >> my, my only comment in, in looking atthat was i though that at $1200 security and cleaning deposit was.>> way too low but i don't know do we have a continuing relationship with thesepeople? >> yeah and actually i didn't do theagreement last spring because that was b.c., before craig.>> [laugh]. >> but i read the agreement.i not at all, so i, i don't know if i
would be taking undue credit or blame, buteither way i accept responsibility i suppose but, i mean i just, the point is,and i think you've already clarified it, that you have an agreement that has beenin place for the better part of the year, where by reality uses the sports pavilionand has the right to, every sunday, including.up coming easter sunday. and the proposed arrangement, which weâ€™rebeing asked to ratify, will allow them to move it to the stadium.for, among other purposes, an ability to accommodate a larger crowd than would beable to squeeze into their regular facility.and that would be for this one weekend,
only.so, in looking at it, obviously you have your own self-interest to consider, too,where you're going to be looking at a number of people coming, and parking, and,and what-not, who, presumably would not be able to fit into the facility.so, it has the potential, if this. shift of venue on a weekend that they getto use your facility anyway is going to create a, a problem for the college and tothe extent that. there are issues having to do withcontinued use by this group of college facilities.i think as i recall, that this will be coming back up quite soon.and i think that would be.
perhaps if i may say so, a preferable timefor the board to weigh in and exercise it's discretion.because i think the board has the ability should it wish to.modify alter or even terminate the relationship in the future.>> so i'm trying to figure out where we are by way of early entry procedure.yes? a quick question?>> are you saying that the existing agreement that provides for using thesports pavilion doesn't have provisions that would limit the number of people thatare allowed to use it? >> i'm, i don't remember what the explicitprovision is but.
whatever is in, joe can speak to that.but whatever is in the agreement is probably not gonna be effectivelycommunicated to however many hundreds of thousands of people that are driving on tocampus, and looking for parking and trying to fit in there.obviously, there's fire code provisions if there's not some particular cap that's putin place. but there's gonna be, a potential for,facility problems as a result of too many people coming for.these ceremonies and not having a place to go.>> so they're already coming. >> and the potential, well.>> joe?
>> i just wanna.there's, there is a capacity limit to the sport to the sports pavilion that theyâ€™relimited to. last year they had about 4,000 people cometo their easter sunday services in the stadium.>> and what's the limit in the sports? >> 9,600 in the stadium.>> no, no. >> oh, in the sports pavilion?i believe it's 1,400. i'm not exactly sure.i believe that's the maximum. >> okay.louise. >> we had 4000.>> i would say.
[inaudible] ...>> yeah. >> [inaudible] >> and they expect over6000 this year. >> in the stadium.but that's in the stadium. >> that's with.>> i was just trying to clarify. >> that's a really, or that's a.>> please. >> i was just trying to clarify what craigwas talking about, is that if they stay in the gymnasium, then we have a problem.>> right. >> going out to the gym field, or thestadium is. >> not a problem.>> i don't know if it's not a problem in
terms of the neighborhood, i mean that's alarge crowd that we don't ordinarily see. [inaudible] ...>> but we have had larger crowds than that, in fact we had the archbishop of losangeles was ordained here and they had over 9,000 people.>> tomorrow you might have that many for er, saturday for the easter relays.>> yeah, there is capacity, and we also had for the band, when they had the bandhere last year, there were over 6500. >> right, [inaudible] and on sunday we'llbe able to handle the traffic it's really not an issue.>> and also they. >> [inaudible].>> i also have to say that reality church,
they've been very good tenants.in terms of, they're so well organized, they, you know, they, they clean up whenthey leave. and just, [cough] you can't they are verygood, if you look at it as a business relationship, they've been very good.>> let me clarify something too that was confusing to me from reading this.my understanding. >> mm.>> is that on saturday there's not going to be a, a swarm of people that set up onsaturday and then sunday is the day when the.>> yes. >> folks are going, the congregation,massive congregation [inaudible].
>> yes, because there's an extensive setupin the stadium to do this. you know?there's a lot that they have to, that they've had to put in place already as faras covering the field, the track, and getting all the equipment that they wouldneed in here, that we would allow in the field because we pre approve it all,because of the nature of the facility. >> can we have a, a reiteration of yourmotion to, approve item 6.1 e, and, the. >> i would like to move.>> okay. >> to approve items.>> in which case i would ask for a second. >> i second it.>> dewey seconds.
is there discussion, on this particularitem, yeah. >> i recognize the issues that have beenraised and the, various considerations, but, ...>> i am not comfortable with expanding the business relationship i guess, is the waywe would say under the current circumstances, so i just make thatcomment. >> okay.>> further comments or questions? hearing none.or yes? >> that's fine, i.>> hearing none we go to a vote. all in favor say aye.>> aye.
>> opposed nay.>> nay. >> okay.are there abstentions? alright.record the vote as one, two, three, four, five, in favor, one opposed, noabstentions. we move up to item six.yeah, 6.1f. and i think the decision was made earlierto actually refer this to committee. >> study session.>>, yeah study session okay. >> and, and we were going get unlisted theamendments we'd like to see them the agreement so that we could modify it.>> okay good.
>> so we can move on to 6.2.>> good. >> all right.>> adoption of resolution 33. >> adoption of resolution 33, authorizingretain internal budget transfers. and the adoption of resolution 34,providing for the 2011-12 budget revisions and receipt of unbudgeted revenue.>> you want to take these two? >> okay, let's do that.>> and we do that? >> dr.hudson? >> yeah.>> excuse me, i think, to be clear, f. out of the budget, outta the consentitems.
>> mm.>> yeah. >> yes.>> did we discuss it? >> yes.>> you did okay good. >> and we, we referred it to the studysession, next study session. >> right.oh i thought you said just referred. >> yeah.>> oh okay fine [inaudible] sorry. >> and again, i, i don't think thediscussion was really clear, but i think we were going to defer it to the studysession just. >> yes.>> to, to look proposed amendments, given.
>> right.>> the changing. >> and, and policy issues.>> and policy issues, given our changing financial and budget situation.>> right. >> and, and facilities needs.>> would we be approving it, because that, it's, the issue that we're gonna run intois. >> time.>> is time. >> because >> my understanding was wewanted to look at, at this time the terms of the contract.>> as opposed to saying yes or no, we're going to continue, allowing them to lease,or are you looking at that larger issue?
>> i think it had to do with, itsrelationship to long range space problems on campus.>> as well as specific. >> as well as policy issues relating towhat kind of commitments we make in this arena.so, i think i mean like we did last time you can set it up for decision if thatbecomes, for decision and discussions if that becomes and issue.>> i, i would appreciate it. because the, the timing for aspect kaplanis, they have already put us in their brochure for next fall.>> right. >> and, if we pull this now, it willcreate significant issues for them.
>> right.>> so as much, advanced notice as we could give them, i, it would be good.>> also, it affects us in terms of our budget, because that means, if we don'tapprove this, then we'll have to, reduce another 550,000, 600,000 out of ourbudget. >> yeah, i don't think the discussion isabout not approving it. it's more about fine-tuning andunderstanding how it fits in our current policies.>> [inaudible] we have. >> i'd like the discussion to be what itis though. >> but, but i think, i think what thegentleman and i are talking about, yeah
knowing our relationship with aspect, andeverything to do insides of renting. they would have some assurance sayingokay, can we still go forward, with our printed materials and recruit, studentsin, into this program. or are we on hold?my understanding is that. being paid.if we do that, we just have to look at fine-tuning the contract.or, we're not saying that, because you know, in hearing trustee currunge we'resaying no, we're saying let's sit back and say, this is something that we, want tocontinue to do. >> and have that discussion in light ofthe long-range facilities plans.
>> marsha did you want to comment?>> well, my comment is just that, that in order to give them.[inaudible] answer to the question, you would need us to approve it right now.i would not be representing to them what the board's decision is before the boardmakes a decision. but the study session would be to discusshow this all fits together with our long-range facilities planning, with ourfinancial budget issues. and with the provisions that may or maynot be then included in an agreement with them.>> it it's not in my mind intended to upset some applecart here but again idon't think that that's a representation
of them to anything.>> it's going to be very disturbing to them that, that item was pulled from theagenda. >> well i think if it were.>> i, i mean it will. because.>> yeah. >> because they're going to assume theworst. >> i well i can't help that.i mean it came to us. >> i understand.>> on rather. >> but that's the reason why i said[inaudible] the study session if we didn't move it to action that would be.>> it could be noticed for both.
>> we can certainly do that.>> okay that helped. >> i don't have any problem with that.>> we are at the point of adopting two resolutions.number 33 and 34. i, i'm not sure that we had a motion toadopt, so we need one. >> i'll move the dash.>> morrie moves. is there a second?>> second. >> maurice seconds.is there discussion? >> are we taking them together?>> we're taking these two together. >> okay.>> mm hm.
>> [inaudible] >> discussion?i hear none. all in favor, say aye.>> is that resolution [inaudible] ... >> oops.that's a reso-, there are two resolutions. >> trustee gruden.>> aye. >> trustee cromminger.>> aye. >> trustee mazerin.>> aye. >> trustee berkowitz.>> aye. >> trustee mandarin.>> aye. >> trustee haggart.>> aye.
>> or maybe we should have said aye, aye.>> mm-hm. >> oh never mind, it's getting late.>> [laugh] >> 6.2 d is the approval and the authorization to proceed with thedevelopment of the final project proposal for the replacement slash renovation ofthe campus center building, and we did discuss this in the facilities committeemeeting, and our recommendation is for the replacement of the building.>> mm-hm. >> so, and again, this is just toauthorize approval to go forward with the fpp with the state, so that we file, we,our final project proposal with the state. and.>> [inaudible] has hung around here all
this time in case you have any questions.>> hm [laugh]. >> i.>> do you want a motion first? >> yeah, we're acting on item c right?>> no, item c was when we did it out of order earlier.>> we already did that, d. >> oh, okay, i'm sorry, i, i...>> aye, aye peter. [laugh] ...>> well, we do need a motion to, to approve...is ... >> i'd like to make a motion to approve.>> replacing the government's checkup. renovating.>> i'll second.
>> we heard.>> motion's made and seconded. discussion.>> we heard this at the facilities committee.and we went through. i even read the eir, which isn't an eirreally, it's the recommendation from the consultants that we had.and the two the two proposals, the renovation and the new build, are prettyclose together. they're within 83%.>> of each other. in other words, it will cost 83%, torenovate the building. 83 percent of the cost of replacement.am i making this clear?
in other words, they're that close.>> mm-hm. >> they're within seventeen percent ofeach other. and therefore the chancellor's office, asi understand it, recommends that, if they're within 25%, is it...>> yes, [inaudible] 25%. >> then, then, we should go ahead andreplace the building instead of renovating it.and i truly feel like, this building keeps having more and more problems and i thinkit will be exciting if we ever get to the point where we can do this.who knows where the money's going to come from.at least we're making good.
>> progress and planning.>> friends asking friends right? [laugh].>> that's right if i had a friend like that i'd love it but ...>> but yeah i think, i think the idea that, that we should be replacing thisbuilding is probably a really good one and including a gourmet dining room, thegourmet addition with it otherwise you'll have to built this very strange lookingfire wall that nobody wants between the two buildings.so anyway i think it's a good idea and i am convinced after our meeting on monday.>> i think it gives soon enough the first class facility and not to live with designflaws.
>> yeah.>> oblivion has flaws. >> that's right, mm-hm.one thing that struck me out of that presentation also was that if we were tojust renovate it and retrofit it for seismic, seismic retrofit it, is that howyou say it? that the standards are lower than it wouldbe for building a new building. so if we did just renovate it, if therewas an earthquake at that point, the building would have to be demolished andstarted up again with a sizable earthquake whereas it's just brand new regulationsfor a brand new build. >> marsha.>> well, i'm certainly supported of, of a
new build as opposed to a renovation.particularly with that kind of comparison. i'm just curious what is the order ofmagnitude of the estimates. >> alright.>> there would be interest, who wouldn't? and who knows if this is right?>> i, i've. >> you know.it's. >> i understand that.>> starting right now. >> it's the estimates.>> those are in your manila folder? >> yeah.>> oh i'm sorry. >> yeah.>> the manila folder?
>> yeah.>> because okay, because it probably should be on the, on the tape anyone.for renovating it, including a gourmet dining room, it would a, a addition.it would be sixteen. eight million.>> and to replace, including the gourmet dining room, and you have to pay thedemolishing billing too, is 20.3 million. >> but that's just hard cash.>> a little over three million of each other.[laugh] ... >> of course.yeah. yeah.>> and that's just construction costs
only.>> yeah. it does not include any furniture.>> it doesn't include any furniture, design.>> design, architects, any of that sort. >> and we estimate that can be of a size40%... >> yes.>> above the construction costs. is there a thought that maintenance mightbe lower? >> maintenance of.>> you would. >> ongoing maintenance.>> assume the. >> oh, oh sure.>> with the new building, but with a
renovated building, hopefully you're,you're in better shape. the, the issue with this building reallyis the fact that what you have to do to renovate it is so extreme.and then you've still got the broader issue that even with the renovation, howmuch can you trust it. >> mm-hm.>> so that, that's our, that's our overriding concern when we look at that.further discussion my, my only addition is that each time we've tried a renovationthe. >> the cross overruns have just exceededour wildest expectations. >> and this building is one that's oldbuildings, that, i fear that this one, and
also just erosion over time from justbeing close to the water and some faulty work that was done 30 years ago wheneverit was built. >> so it just, it just makes for a lot ofsense to, you know, knock it down and start anew.>> is, is there, is there thought, or, or, a.>> even funding to do what is most necessary between now and the time wedemolish the building. are there things that just have to bedone. >> we're in the process of designing thespace for the channels. we are gonna move them out so that when wearrange they don't get, they won't get
flooded out but other than that, yeahwe're. >> we're not able there's not much you cando without actually renovating that building i believe given the waterintrusion issues. >> okay.>> i mean that's the biggest issue the others are.>> our that we would do in the interim like we say would be mostly cosmeticrather than regular maintenance. >> sure.>> that we go through. >> and dr.haslund what. at the next day session, in addition tobudget items we'll also be discussing
[inaudible] range facilities, items thatlead to this cosmetology, you know, location.as well as some other major, major ... >> discussions with have the board interms of, you know, direction. in terms of how we go with our facilitiesprojects and even how, how we choose to spend our [inaudible] treasury, you know,funds. so it's going to be a very importantstarting discussion. >> yeah.one last thought it is considered up to standard and safe.>> in the interim. >> oh yes.>> yep.
>> yes.is it wet? do we have, do we have a rough time framefor. >> when we begin this i mean i assumewe're gonna work on the humanity's building first and then.>> the, the earliest would be after the humanity's building and the determinationis funding and that's what we initiated in facilities committee the discussions onour long range development plan and facility's master plan and what that'sgonna mean because that would determine how we expend the, the final amount thatwe have under our current bond and then how we would fund projects going forwardwhether through an additional bond with as
much data as possible but.but truly the state aid is, is. a long time coming at this point so, ...>> you know the feeling across the stage, we're pretty much on our own as far ascapital projects for quite a while. >> really.>> so you wouldn't be having the options of.>> or we can do if we decide to go for a bond.>> mm- hm. >> and what we, if we decide not to,[inaudible], what, what we can do. >> okay.>> but i think right now, it would be hard to do.if we did this project within the bond,
everything else would have to come to ahalt. and that's part of the decision-makingwe'll have to look at. >> okay.>> i just wanted to point out one other thing.and this is the perfect timing for it. this is a great naming opportunity ifsomebody. >> mm hm.>> wants to put their name on the building.because it's called campus center. but, and so it's the center of the campusand it's, $twenty million might do that. so i just thought i'd mention that.>> it's the center of student life on
campus.>> yeah. >> that's another reason why, when we puta new building or modernize it. >> right.>> i mean, there's a lot that we plan to do with that space.>> right. >> we can't grow it but there's a lot wecan do with that space. and then, it's pretty exciting actually totalk about. >> some, some of that extensive waterthat's coming in, can the diving people use that?>> [laugh]. >> it would be nice if we could run itright into the diving bell.
>> yeah.>> okay. >> okay, we need a vote, i believe.>> i think we need a vote. >> some of i, i think we, we have amotion. we have a motion.we simply need to terminate conversation and have a vote.all in favor say aye. >> aye.>> opposed nay. >> thank you.>> are there abstentions? no.we have no further business. yeah.i, i expect that there's a, a willing
motion to adjourn.>> huh. >> so moved.seconded. good.is there objection? without objection, we are adjourned.>> okay. thank you, everybody.